Engineering Administrative Specialist

DeKalb Health; Slidell (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

Greenman-Pedersen, Inc. (GPI) / Underwater Engineering Services, Inc. (UESI) is seeking an Administrative Assistant in Slidell, Louisiana.

The role supports office leadership and project teams, manages calendars, reviews reports, prepares proposals, and handles correspondence with clients and vendors. The ideal candidate has 3+ years of admin experience in engineering/construction or professional services, with strong MS Office skills and excellent communication.

Qualifications

• Associate's or Bachelor's degree preferred, but equivalent experience will be considered.
• 3+ years of administrative support experience, preferably in an engineering, construction, technical services, or professional services environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and ability to work independently.
• Experience coordinating meetings, schedules, and office operations.

Responsibilities

• Provide administrative support to office leadership and project teams.
• Manage calendars, schedule meetings, and coordinate internal and external appointments.
• Prepare, format, and review reports, proposals, presentations, and other business documents.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist with project documentation, tracking, and coordination activities.
• Maintain office records, files, and databases with accuracy and confidentiality.
• Support travel arrangements, meeting logistics, and event coordination as needed.
• Assist with budget tracking, expense reporting, and other administrative accounting functions.
• Prioritize multiple tasks and projects while meeting deadlines.
• Serve as a professional point of contact for clients, vendors, and team members.

Skills

MS Office proficiency

Excellent communication

Organizational skills

Independent work

Education

Associate's or Bachelor's degree preferred

Equivalent experience considered

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Microsoft Teams

Job description

Greenman-Pedersen, Inc. (GPI) / Underwater Engineering Services, Inc. (UESI) is seeking an Administrative Assistant in Slidell, Louisiana.

The role supports office leadership and project teams, manages calendars, reviews reports, prepares proposals, and handles correspondence with clients and vendors. The ideal candidate has 3+ years of admin experience in engineering/construction or professional services, with strong MS Office skills and excellent communication.