Administrative Assistant

UESI; Slidell (LA); On-site; USD 35,000 - 55,000; Full time

Job summary

UESI in Slidell, Louisiana seeks a highly organized Administrative Assistant to keep daily operations running smoothly and support managers, project teams, and clients. The ideal candidate has 3+ years of administrative experience, strong Microsoft Office skills, and excellent written and verbal communication, with a focus on confidentiality and precision in a fast-paced professional services environment.

This role involves coordinating meetings, managing calendars, and supporting budgeting and

Qualifications

• Associate's or Bachelor's degree preferred.
• 3+ years of administrative support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and ability to work independently.
• Experience coordinating meetings, schedules, and office operations.

Responsibilities

• Provide administrative support to office leadership and project teams.
• Manage calendars, schedule meetings, and coordinate internal and external appointments.
• Prepare, format, and review reports, proposals, presentations, and other business documents.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist with project documentation, tracking, and coordination activities.
• Maintain office records, files, and databases with accuracy and confidentiality.
• Support travel arrangements, meeting logistics, and event coordination as needed.
• Assist with budget tracking, expense reporting, and other administrative accounting functions.
• Prioritize multiple tasks and projects while meeting deadlines.
• Serve as a professional point of contact for clients, vendors, and team members.

Skills

Excellent communication

Organizational skills

Independent work ethic

Education

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

Job description

UESI is seeking a highly organized and professional Administrative Assistant to support our growing operations in Slidell, Louisiana. This position plays a vital role in ensuring smooth day-to-day office operations while providing administrative support to managers, project teams, and clients. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced professional services environment. Do you value a company that puts employee satisfaction at the forefront of who they are? If so, UESI wants you!

UESI is a leading specialty engineering, commercial diving, and civil marine contractor operating worldwide. We offer a wide range of services and turnkey solutions, as well as design and specialty services uniquely applicable to the needs of customers ranging from nuclear power plant operators to heavy marine construction companies. UESI’s core values of Safety, Customer Service, Quality, and Innovation form the foundation on which we perform work and conduct business. For more information, visit: www.uesi.com

Responsibilities:

• Provide administrative support to office leadership and project teams.


• Manage calendars, schedule meetings, and coordinate internal and external appointments.


• Prepare, format, and review reports, proposals, presentations, and other business documents.


• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.


• Assist with project documentation, tracking, and coordination activities.


• Maintain office records, files, and databases with accuracy and confidentiality.


• Support travel arrangements, meeting logistics, and event coordination as needed.


• Assist with budget tracking, expense reporting, and other administrative accounting functions.


• Prioritize multiple tasks and projects while meeting deadlines.


• Serve as a professional point of contact for clients, vendors, and team members.

Qualifications:

• Associate's or Bachelor's degree preferred, but equivalent experience will be considered.


• 3+ years of administrative support experience, preferably in an engineering, construction, technical services, or professional services environment.


• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.


• Excellent written and verbal communication skills.


• Exceptional organizational skills and attention to detail.


• Ability to handle confidential information with discretion and professionalism.


• Strong problem-solving skills and ability to work independently.


• Experience coordinating meetings, schedules, and office operations.