Administrative Assistant

DeKalb Health; Slidell (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

Greenman-Pedersen, Inc. (GPI) / Underwater Engineering Services, Inc. (UESI) is seeking an Administrative Assistant in Slidell, Louisiana.

The role supports office leadership and project teams, manages calendars, reviews reports, prepares proposals, and handles correspondence with clients and vendors. The ideal candidate has 3+ years of admin experience in engineering/construction or professional services, with strong MS Office skills and excellent communication.

Qualifications

• Associate's or Bachelor's degree preferred, but equivalent experience will be considered.
• 3+ years of administrative support experience, preferably in an engineering, construction, technical services, or professional services environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and ability to work independently.
• Experience coordinating meetings, schedules, and office operations.

Responsibilities

• Provide administrative support to office leadership and project teams.
• Manage calendars, schedule meetings, and coordinate internal and external appointments.
• Prepare, format, and review reports, proposals, presentations, and other business documents.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist with project documentation, tracking, and coordination activities.
• Maintain office records, files, and databases with accuracy and confidentiality.
• Support travel arrangements, meeting logistics, and event coordination as needed.
• Assist with budget tracking, expense reporting, and other administrative accounting functions.
• Prioritize multiple tasks and projects while meeting deadlines.
• Serve as a professional point of contact for clients, vendors, and team members.

Skills

MS Office proficiency

Excellent communication

Organizational skills

Independent work

Education

Associate's or Bachelor's degree preferred

Equivalent experience considered

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Microsoft Teams

Job description

• Job Category Administration

UESI is seeking a highly organized and professional Administrative Assistant to support our growing operations in Slidell, Louisiana. This position plays a vital role in ensuring smooth day-to-day office operations while providing administrative support to managers, project teams, and clients. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced professional services environment. Do you value a company that puts employee satisfaction at the forefront of who they are? If so, UESI wants you!

UESIis a leading specialty engineering, commercial diving, and civil marine contractor operating worldwide. We offer a wide range of services and turnkey solutions, as well as design and specialty services uniquely applicable to the needs of customers ranging from nuclear power plant operators to heavy marine construction companies. UESI’s core values of Safety, Customer Service, Quality, and Innovation form the foundation on which we perform work and conduct business. For more information, visit: www.uesi.com

Responsibilities

• Provide administrative support to office leadership and project teams.
• Manage calendars, schedule meetings, and coordinate internal and external appointments.
• Prepare, format, and review reports, proposals, presentations, and other business documents.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist with project documentation, tracking, and coordination activities.
• Maintain office records, files, and databases with accuracy and confidentiality.
• Support travel arrangements, meeting logistics, and event coordination as needed.
• Assist with budget tracking, expense reporting, and other administrative accounting functions.
• Prioritize multiple tasks and projects while meeting deadlines.
• Serve as a professional point of contact for clients, vendors, and team members.

Qualifications

• Associate's or Bachelor's degree preferred, but equivalent experience will be considered.
• 3+ years of administrative support experience, preferably in an engineering, construction, technical services, or professional services environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and ability to work independently.
• Experience coordinating meetings, schedules, and office operations.

Requirements

• Read, write, and understand plans and directions given in the English language
• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members

Summary

GPI/UESI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI/UESI is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. D/V

Notice To Third-Party Agencies

GPI' does not accept unsolicited resumes from recruiters and/or agencies. Any staffing employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI' and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person, or entity.

GPI' will not pay a placement fee unless the agency or recruiter has a signed contract with GPI's Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI' recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions. GPI' participates in E-Verify. Know your Right to Work.

Email Communications

Thank you for your interest in Greenman-Pedersen, Inc. (GPI) and Underwater Engineering Services, Inc. By applying, you may receive periodic email notifications about career opportunities. These communications are designed to keep you informed of new and exciting openings across our organization. You can opt out of these notifications at any time.