Administrative Assistant

DeKalb Health; Sumter, Northern (SC, KY); Hybrid; USD 28,000 - 38,000; Full time

Benefits offered by this job

401(k) plan

ESOP

Medical/dental/vision plans

Paid time off

Job summary

Greenman-Pedersen, Inc. (GPI) seeks a full-time Administrative Assistant for our Sumter, SC office. The role will support multiple departments, handling accounts payable/receivable, reports, and client invoicing to ensure timely billing and revenue recognition.

This on-site position requires strong MS Office skills and attention to detail. The ideal candidate has a HS diploma (College a plus) with experience in administrative and accounting tasks, plus proficiency in Outlook, Word, Excel, and

Qualifications

• Required: High School Diploma or GED (College is a plus).
• Experience in Administrative and Accounting tasks.
• Proficiency in MS Outlook, Word, Excel, and PowerPoint; familiarity with Deltek Vantagepoint is a plus.
• Highly detail-oriented with strong organizational skills and ability to prioritize under deadlines.
• Strong analytical and problem-solving abilities with focus on accuracy and efficiency.
• Ability to collaborate with cross-functional teams and interact confidently with clients, peers, and senior management.

Responsibilities

• Manage accounts payable, accounts receivable, and general accounting functions.
• Prepare and distribute routine management reports, and reports requested by leadership.
• Review and process employee timesheets and expense reports.
• Provide support to the accounting department as needed.
• Prepare and process client invoices per contract terms and company procedures to ensure timely billing and revenue recognition.
• Maintain project records and related compliance documentation.

Skills

MS Office suite

Detail-oriented

Communication skills

Team collaboration

Education

High School Diploma or GED

College is a plus

Tools

Deltek Vantagepoint

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

• Location (Remote Site Locations),Sumter, SC, 29150,United States
• Job Category Administration

Description

GPI’s Carolinas Branch seeks a full-time Administrative Assistant at our Sumter, SC location. Our ideal candidate is self-motivated and well-mannered with the ability to interact and communicate effectively with clients, vendors, and colleagues. The Administrative Assistant efficiently handles a variety of tasks that assist all departments within our company. This position will be an on-site position at GPI’s Sumter, SC office. Do you value a company that puts employee satisfaction at the forefront of who they are? If so, GPI wants you!

GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com

Responsibilities:

• Manage accounts payable, accounts receivable, and general accounting functions
• Prepare and distribute routine management reports, as well as reports requested by leadership
• Review and process employee timesheets and expense reports
• Provide support to the accounting department as needed
• Prepare and process client invoices in accordance with contract terms, client specifications, and company procedures to ensure timely billing and revenue recognition
• Maintain project records, including ordering Certificates of Insurance in accordance with contract requirements and maintain related compliance documentation.

Qualifications:

• High School Diploma or GED required (College is a plus)
• Experience in Administrative and Accounting tasks
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with Deltek Vantagepoint is a plus
• Highly detail-oriented with strong organizational skills and the ability to prioritize multiple tasks under tight deadlines
• Demonstrate ability to adapt to change with a positive attitude while maintaining productivity and focus
• Strong analytical and problem-solving abilities with a focus on accuracy and efficiency
• Ability to collaborate with cross-functional teams and interact confidently with clients, peers, and senior management

Requirements

• Read, write, and understand plans and directions given in the English language
• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members

Summary

GPI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. D/V

Notice To Third-Party Agencies

GPI does not accept unsolicited resumes from recruiters and/or agencies. Any staffing employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person, or entity.

GPI will not pay a placement fee unless the agency or recruiter has a signed contract with GPI’s Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions. GPI participates in E-Verify. Know your Right to Work.

Email Communications

Thank you for your interest in Greenman-Pedersen, Inc. (GPI). By applying, you may receive periodic email notifications about career opportunities. These communications are designed to keep you informed of new and exciting openings across our organization. You can opt out of these notifications at any time.