Proposal & Marketing Assistant

DeKalb Health; Bridgewater (MA); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

401(k) plan

ESOP

Medical/dental/vision plans

Paid time off

Job summary

Greenman-Pedersen, Inc. (GPI) seeks a Proposal & Marketing Assistant to join our Bridgewater, NJ team. This entry-level to early-career role supports proposal development, business development, and marketing coordination across offices.

The role emphasizes strong writing, organization, and CRM/database skills, with exposure to public-sector procurement and pursuit activities. Benefits include competitive pay and growth opportunities.

Qualifications

• Bachelor's degree in marketing, business, or related field preferred.
• 0-3 years of professional experience in proposal support, marketing, communications, administration, research, project coordination, or related areas.
• Skilled with Microsoft Office, SharePoint, Microsoft Teams, Adobe InDesign, Adobe Acrobat, and related software applications; familiarity with CRM platforms is a plus.
• Interest in learning proposal development, RFP/RFQ structure, proposal compliance, and A/E/C business development processes.
• Previous A/E/C experience is highly desirable
• Familiarity with NJ transportation agencies
• Experience maintaining databases, documentation, or project records is a plus.
• Strong writing, editing, proofreading, research, and organizational skills.

Responsibilities

• Assist in the coordination, preparation, and production of proposals, qualifications packages, presentations, and other pursuit-related materials.
• Review RFPs and RFQs for submission requirements, deadlines, and compliance criteria.
• Perform marketing database and CRM data entry, including tracking opportunities, go/no-go decisions, wins, and losses.
• Create and maintain project profiles, staff resumes, and marketing collateral.
• Coordinate with engineers, technical staff, administrative personnel, subconsultants, and marketing team members across multiple offices.
• Support administrative marketing functions including filing, document management, and organization.
• Research public-sector bid opportunities through agency websites, procurement portals, newspapers, magazines, and other business publications.
• Build and maintain positive working relationships throughout the organization.
• Assist with business development initiatives and opportunity tracking efforts.
• Support proposal scheduling, document assembly, proofreading, and quality control efforts.

Job description

• Base Pay $48,000.00 - $60,000.00 / Year
• Job Category Marketing

GPI is seeking a Proposal & Marketing Assistant to join our New Jersey team in our Bridgewater, NJ office. This entry-level to early-career role is ideal for an organized, detail-oriented professional interested in proposal development, business development support, marketing coordination, and public-sector infrastructure pursuits.Do you value a company that puts employee satisfaction and diversity at the forefront of who they are? If so, GPI wants you!

GPI is a multi-discipline engineering firm that has been providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture that is committed to excellence and fosters staff empowerment. For more information, visit:www.gpinet.com

Responsibilities

• Assist in the coordination, preparation, and production of proposals, qualifications packages, presentations, and other pursuit-related materials.
• Review RFPs and RFQs for submission requirements, deadlines, and compliance criteria.
• Perform marketing database and CRM data entry, including tracking opportunities, go/no-go decisions, wins, and losses.
• Create and maintain project profiles, staff resumes, and marketing collateral.
• Coordinate with engineers, technical staff, administrative personnel, subconsultants, and marketing team members across multiple offices.
• Support administrative marketing functions including filing, document management, and organization.
• Research public-sector bid opportunities through agency websites, procurement portals, newspapers, magazines, and other business publications.
• Build and maintain positive working relationships throughout the organization.
• Assist with business development initiatives and opportunity tracking efforts.
• Support proposal scheduling, document assembly, proofreading, and quality control efforts.

Qualifications

• Bachelor's degree in marketing, business, or related field preferred
• 0-3 years of professional experience in proposal support, marketing, communications, administration, research, project coordination, or related areas.
• Skilled with Microsoft Office, SharePoint, Microsoft Teams, Adobe InDesign, Adobe Acrobat, and related software applications; familiarity with CRM platforms is a plus.
• Interest in learning proposal development, RFP/RFQ structure, proposal compliance, and A/E/C business development processes.
• Previous A/E/C experience is highly desirable
• Familiarity with NJ transportation agencies
• Experience maintaining databases, documentation, or project records is a plus.
• Strong writing, editing, proofreading, research, and organizational skills.

Requirements

• Maintain a valid driver's license with a clean motor vehicle report (MVR) for final consideration
• Read, write, and understand plans and directions given in the English language
• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members

GPI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. D/V

Notice To Third-Party Agencies

GPI does not accept unsolicited resumes from recruiters and/or agencies. Any staffing employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person, or entity.

GPI will not pay a placement fee unless the agency or recruiter has a signed contract with GPI’s Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions. GPI participates in E-Verify. Know your Right to Work.

Email Communications

Thank you for your interest in Greenman-Pedersen, Inc. (GPI). By applying, you may receive periodic email notifications about career opportunities. These communications are designed to keep you informed of new and exciting openings across our organization. You can opt out of these notifications at any time.