Engineering Administrative Specialist

City of Greenville; Greenville (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Greenville is seeking an administrative and secretarial professional to support the Engineering department. You will prepare invoices, contracts, purchase orders, and help manage the department calendar and agendas for review.

Responsibilities include maintaining records, supporting budget entries, payroll inputs for the department, and coordinating meetings with internal and external partners, ensuring accurate and timely processing.

Qualifications

• An associate's degree or higher in business administration or a closely related field.
• Over three years of progressively responsible experience in office administration and/or providing administrative support to management staff.

Responsibilities

• Maintains calendar for the director and division heads; schedules monthly meetings; ensures meetings are attended by proper personnel.
• Maintains engineering records; processes incoming plans; purchases supplies; coordinates internal and external meetings.
• Inputs invoices for payments; enters contracts, purchase orders, and expense claims; assists with budget preparation entries.
• Enters and maintains Engineering Department Payroll.
• Maintains disaster records associated with labor, materials, and equipment for submittal to FEMA.

Skills

Office administration

Communication

Confidentiality

Attention to detail

Independent work

Education

Associate's degree in business administration

Tools

Office software

Job description

The City of Greenville is seeking an administrative and secretarial professional to support the Engineering department. You will prepare invoices, contracts, purchase orders, and help manage the department calendar and agendas for review.

Responsibilities include maintaining records, supporting budget entries, payroll inputs for the department, and coordinating meetings with internal and external partners, ensuring accurate and timely processing.