Engineering Administrative & Projects Specialist

Insight Global; Virginia (MN); On-site; USD 42,000 - 55,000; Full time

Job summary

Insight Global is looking for an Administrative Assistant to join a local client's engineering team. They will be responsible for administrative support, project coordination, office management, and financial & data support.

Responsibilities include managing calendars, travel arrangements, preparing technical documents, maintaining filing systems, tracking deadlines and milestones, liaising with clients and agencies, and supporting onboarding, budgeting, and data reporting.

Qualifications

• 3-5 years of Administrative Assistant experience
• Associates or bachelors degree Experience supporting engineering or construction teams

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for engineering staff.
• Prepare, format, and proofread technical documents, reports, and presentations.
• Maintain filing systems (digital and physical) for project records, contracts, and correspondence.
• Assist with project documentation, including proposals, permits, and compliance forms.
• Track deadlines, deliverables, and project milestones to support timely completion.
• Liaise with clients, contractors, and government agencies to facilitate communication.
• Order and maintain office supplies and equipment.
• Support onboarding of new team members and coordinate training logistics.
• Ensure adherence to company policies and procedures.
• Process expense reports, invoices, and purchase orders.
• Assist with budget tracking and project cost documentation.
• Compile data for internal reporting and presentations.

Skills

Administrative experience

Education

Associates or bachelors degree

Job description

Insight Global is looking for an Administrative Assistant to join a local client's engineering team. They will be responsible for administrative support, project coordination, office management, and financial & data support.

Responsibilities include managing calendars, travel arrangements, preparing technical documents, maintaining filing systems, tracking deadlines and milestones, liaising with clients and agencies, and supporting onboarding, budgeting, and data reporting.