Executive Assistant

Insight Global; Virginia (MN); On-site; USD 42,000 - 55,000; Full time

Job summary

Insight Global is looking for an Administrative Assistant to join a local client's engineering team. They will be responsible for administrative support, project coordination, office management, and financial & data support.

Responsibilities include managing calendars, travel arrangements, preparing technical documents, maintaining filing systems, tracking deadlines and milestones, liaising with clients and agencies, and supporting onboarding, budgeting, and data reporting.

Qualifications

• 3-5 years of Administrative Assistant experience
• Associates or bachelors degree Experience supporting engineering or construction teams

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for engineering staff.
• Prepare, format, and proofread technical documents, reports, and presentations.
• Maintain filing systems (digital and physical) for project records, contracts, and correspondence.
• Assist with project documentation, including proposals, permits, and compliance forms.
• Track deadlines, deliverables, and project milestones to support timely completion.
• Liaise with clients, contractors, and government agencies to facilitate communication.
• Order and maintain office supplies and equipment.
• Support onboarding of new team members and coordinate training logistics.
• Ensure adherence to company policies and procedures.
• Process expense reports, invoices, and purchase orders.
• Assist with budget tracking and project cost documentation.
• Compile data for internal reporting and presentations.

Skills

Administrative experience

Education

Associates or bachelors degree

Job description

Job Description

Insight Global is looking for an Administrative Assistant to join a local client's engineering team. They will be responsible for administrative support, project coordination, office management, and financial & data support.

Administrative Support:

Manage calendars, schedule meetings, and coordinate travel arrangements for engineering staff. Prepare, format, and proofread technical documents, reports, and presentations. Maintain filing systems (digital and physical) for project records, contracts, and correspondence.

Project Coordination:

Assist with project documentation, including proposals, permits, and compliance forms. Track deadlines, deliverables, and project milestones to support timely completion. Liaise with clients, contractors, and government agencies to facilitate communication.

Office Management:

Order and maintain office supplies and equipment. Support onboarding of new team members and coordinate training logistics. Ensure adherence to company policies and procedures.

Financial & Data Support:

Process expense reports, invoices, and purchase orders. Assist with budget tracking and project cost documentation. Compile data for internal reporting and presentations.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

3-5 years of Administrative Assistant experience

Associates or bachelors degree Experience supporting engineering or construction teams