Engineering Administrative Coordinator

ICM Ventures Inc; Colwich (KS); On-site; USD 55,000 - 75,000; Full time

Job summary

ICM Ventures Inc in Colwich, KS is seeking a Senior Administrative Assistant, Engineering to support Process Engineering, Automation, Design Services, Electrical Engineering, and Plant Services. Responsibilities include calendar management, meeting coordination, document control, and expense processing.

The role requires 3–5 years of administrative experience, proficiency with MS Office, MS Access, MS Project, and familiarity with ERP systems. On-site position with cross‑department collaboration.

Qualifications

• 3–5 years administrative experience required.
• Proficient with Microsoft Office Suite, MS Access and MS Project.
• Knowledge of general office equipment.
• Strong business math skills.
• Experience with an ERP system preferred.

Responsibilities

• Support cross‑department coordination for Process Engineering, Automation, Design Services, Electrical Engineering, and Plant Services.
• Manage calendars and email communications, schedule meetings with internal and external customers.
• Coordinate Lunch-and-Learn sessions, vendor coordination, room bookings, and catering.
• Maintain department schedule and intranet updates.
• Update transmittal database and prepare drawings transmittals.
• Print and distribute drawings and training books.
• Organize documents for projects and file master copies.
• Process expense reports, timesheets, and related approvals.
• Reconcile p‑card transactions and manage K‑Tag account.
• Stock breakroom supplies and provide front desk backup.

Skills

Administrative experience

Business math

Office equipment knowledge

Tools

Microsoft Office Suite

MS Access

MS Project

ERP system

Job description

ICM Ventures Inc in Colwich, KS is seeking a Senior Administrative Assistant, Engineering to support Process Engineering, Automation, Design Services, Electrical Engineering, and Plant Services. Responsibilities include calendar management, meeting coordination, document control, and expense processing.

The role requires 3–5 years of administrative experience, proficiency with MS Office, MS Access, MS Project, and familiarity with ERP systems. On-site position with cross‑department collaboration.