Engineering Administrative Assistant: Scheduling & Liaison

City of Noblesville; Noblesville (IN); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health insurance

457(b) Deferred Compensation

Public Employee Retirement Fund

Generous time off

Paid Parental Leave

Training opportunities

Employee appreciation events

On-site fitness center

Civilian Benefit Brochure

Job summary

The City of Noblesville is hiring an Administrative Assistant in the Engineering Department to support daily operations, coordinate inspections, and manage communications with citizens and builders. This on-site role requires strong organizational skills and the ability to handle multiple tasks efficiently.

Applicants benefit from excellent health and retirement plans, generous time off, parental leave, and ongoing training opportunities as part of the city’s comprehensive benefits package.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent phone courtesy and greeting procedures.
• Ability to document citizen concerns and track resolutions.
• Maintain accurate department lists and correspondence.

Responsibilities

• Schedule inspections in enterprise permitting software and maintain inspector calendars.
• Answer phones and greet visitors, providing information and assistance.
• Document citizen concerns and follow up on resolutions.
• Receive and distribute department mail and packages.
• Maintain master department permit and project list.
• Serve as liaison between inspectors and builders during permits.
• Create and prepare documents to support Engineering staff.
• Maintain department supplies and place vendor orders.

Skills

Scheduling

Customer Support

Records Management

Document Prep

Office Communication

Job description

The City of Noblesville is hiring an Administrative Assistant in the Engineering Department to support daily operations, coordinate inspections, and manage communications with citizens and builders. This on-site role requires strong organizational skills and the ability to handle multiple tasks efficiently.

Applicants benefit from excellent health and retirement plans, generous time off, parental leave, and ongoing training opportunities as part of the city’s comprehensive benefits package.