Administrative Assistant - Engineering Department

City of Noblesville

Noblesville (IN)

On-site

USD 36,000 - 54,000

Full time

14 days+

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Benefits offered by this job

Health insurance

457(b) Deferred Compensation

Public Employee Retirement Fund

Generous time off

Paid Parental Leave

Training opportunities

Employee appreciation events

On-site fitness center

Civilian Benefit Brochure

Job summary

The City of Noblesville is hiring an Administrative Assistant in the Engineering Department to support daily operations, coordinate inspections, and manage communications with citizens and builders. This on-site role requires strong organizational skills and the ability to handle multiple tasks efficiently.

Applicants benefit from excellent health and retirement plans, generous time off, parental leave, and ongoing training opportunities as part of the city’s comprehensive benefits package.

Qualifications

Strong organizational skills and attention to detail.
Excellent phone courtesy and greeting procedures.
Ability to document citizen concerns and track resolutions.
Maintain accurate department lists and correspondence.

Responsibilities

Schedule inspections in enterprise permitting software and maintain inspector calendars.
Answer phones and greet visitors, providing information and assistance.
Document citizen concerns and follow up on resolutions.
Receive and distribute department mail and packages.
Maintain master department permit and project list.
Serve as liaison between inspectors and builders during permits.
Create and prepare documents to support Engineering staff.
Maintain department supplies and place vendor orders.

Skills

Scheduling

Customer Support

Records Management

Document Prep

Office Communication

Job description

Position Summary

Join our team!

We are hiring for the role of Administrative Assistant in the Engineering Department.

Essential Job Functions

Schedule inspections in enterprise permitting and licensing software. Maintain inspector schedules.
Answer telephones and greet office visitors, providing information and assistance.
Document citizen concerns and follow-up on resolutions.
Receive and distribute department mail and packages.
Maintain master department permit and project list.
Serve as department liaison between department inspectors and builders during permit process.
Develop and create various documents to support the Administrative Manager, City Engineer, and other Engineering Department staff.
Maintain department supplies inventory and place orders with vendors.

Why should you apply?

Excellent health insurance benefits with low premiums & deductibles
Deferred Compensation 457(b) Retirement Plan with City match
Public Employee Retirement Fund Pension, 100% employer paid
Generous time off benefits
Paid Parental Leave
Employee training, development, and mentoring opportunities
Employee appreciation events, team building, & service opportunities
24/7 on-site fitness center
Civilian Applicant Benefit Brochure Guide (PDF)

Employee Culture

The culture initiative for city employees is NOBLE, "Unmatched in Service. Unified in Mission." It creates a professional environment that encourages individuals to live out their day-to-day work for the city by exemplifying NOBLE characteristics.

About the City of Noblesville

Noblesville is the 9th largest city in Indiana, home to more than 75,000 residents, and the county seat in Hamilton County, Indiana. Just north of Indianapolis, the growing city is known for its nationally recognized public schools, extensive public park system, Hamilton Town Center, and the outdoor music venue Ruoff Music Center.

2026 Benefit Outline

The following city benefits are offered to all full-time city employees. Should you have any questions or need additional information, please do not hesitate to contact the city's Human Resources Department at 317-776-6360.

Civilian Benefit Guide Document (PDF).

Health Insurance Benefits

INSURANCE PREMIUMS:

The City of Noblesville pays 80% of the medical, dental and vision premiums for full-time city employees. Insurance premiums are deducted over 24 pays per year.

Benefit Plans

MEDICAL

Office visit co-pay: $40

Urgent care co-pay: $50

Emergency room co-pay: $175

In-network Benefits

Deductible: $400 individual / $800 family

Paid by plan after deductible is met: 80%

Out-of-Pocket maximum: $900 individual / $1,800 family

PRESCRIPTIONS/RX

Generic co-pay: $25

Brand name formulary co-pay: $35

Brand name non-formulary co-pay: $50

Employee Healthcare Clinic

Full-time employees have access to a Health and Wellness Clinic which provides many health and wellness services for employees and dependents on the city's medical healthcare plan. Many of the services provided are those you would expect to receive from a family physician. The clinic also provides generic prescriptions and clinical lab testing. All services provided at the Health and Wellness Clinic are provided at no cost to the employee.

Dental

Preventative services paid at 100%

Basic services paid at 80% ($50 deductible)

Major services paid at 50% ($50 deductible)

(A $50 deductible applies to Basic and Major services)

Vision

Routine Eye Exam: $0 co-pay (In-Network)

Hardware:

Up to $600 Annually

Frames
Glasses lenses
Contacts
20% discount for out-of-pocket expenses

Safety Glasses: Up to $300 for safety glasses through Blue View Vision Network providers.

WELLNESS

Onsite fitness facility available 24/7 to employees and spouses at no cost.

SECTION 125 - FLEX SPENDING ACCOUNTS

Flex Spending enables you to reimburse yourself for an un-reimbursed health care or dependent care expenses using pre‑taxed payroll deducted dollars.

LIFE INSURANCE

Employees are provided a city paid life insurance policy in the amount of $50,000.

RETIREMENT

The city's retirement plan is administered through the Indiana Public Employee's Retirement Fund. To find additional information, please visit the INPRS website at www.in.gov/inprs.

Deferred Compensation

Employees are eligible to participate in the deferred compensation program. The city will match a percentage of contributions up to $3,000 annually.

FINANCIAL WELLNESS

SmartDollar - Dave Ramsey's SmartDollar Program is an online employer‑provided financial wellness benefit that consists of tools to teach employees how to budget, pay off debt, save for emergencies, and more! 100% online, confidential, and self‑paced. This benefit is free to employees.

Voluntary, Employee Paid Benefits

Employees have the option to enroll in voluntary, employee‑paid benefits, including: short-term disability, long-term disability, voluntary life insurance, critical illness, accident insurance, and college savings plan.

Longevity Benefits

Longevity pay is paid in the amount of $120 for each calendar year of service, not to exceed twenty (20 ) years.

Time Off Benefits

Vacation

3 days : After first 90 days

Prorated: 90 days - 1 year

3 weeks: 2 to 9 years

4 weeks: 10 to 14 years

5 weeks: 15 years+

Sick Time

City employees earn seven (7) hours of sick time each month.

Float Days