Engineering Administrative Assistant – City Projects Liaison

City-of-Noblesvill; Noblesville (IN); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Health insurance

457(b) retirement plan

Pension (employer-paid)

Paid time off

Parental leave

Training & mentoring

Team events

On-site fitness center

Job summary

The City of Noblesville is seeking an Administrative Assistant in the Engineering Department to support inspectors, manage schedules, greet visitors, and organize documents and mail on-site in Noblesville, Indiana.

The role involves coordinating permits, maintaining lists, liaising with builders, and assisting senior staff. The position offers strong benefits and opportunities for professional development within a city department.

Responsibilities

• Schedule inspections in enterprise permitting and licensing software; maintain inspector schedules.
• Answer telephones and greet office visitors, providing information and assistance.
• Document citizen concerns and follow-up on resolutions.
• Receive and distribute department mail and packages.
• Maintain master department permit and project list.
• Serve as department liaison between inspectors and builders during permit process.
• Develop and create various documents to support the Administrative Manager, City Engineer, and other Engineering Department staff.
• Maintain department supplies inventory and place orders with vendors.

Job description

The City of Noblesville is seeking an Administrative Assistant in the Engineering Department to support inspectors, manage schedules, greet visitors, and organize documents and mail on-site in Noblesville, Indiana.

The role involves coordinating permits, maintaining lists, liaising with builders, and assisting senior staff. The position offers strong benefits and opportunities for professional development within a city department.