Administrative Assistant - Engineering Department

City of Noblesville; Noblesville (IN); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Health insurance

457(b) retirement plan

Pension (employer-paid)

Paid time off

Parental leave

Training & mentoring

Team events

On-site fitness center

Job summary

The City of Noblesville is seeking an Administrative Assistant in the Engineering Department to support inspectors, manage schedules, greet visitors, and organize documents and mail on-site in Noblesville, Indiana.

The role involves coordinating permits, maintaining lists, liaising with builders, and assisting senior staff. The position offers strong benefits and opportunities for professional development within a city department.

Responsibilities

• Schedule inspections in enterprise permitting and licensing software; maintain inspector schedules.
• Answer telephones and greet office visitors, providing information and assistance.
• Document citizen concerns and follow-up on resolutions.
• Receive and distribute department mail and packages.
• Maintain master department permit and project list.
• Serve as department liaison between inspectors and builders during permit process.
• Develop and create various documents to support the Administrative Manager, City Engineer, and other Engineering Department staff.
• Maintain department supplies inventory and place orders with vendors.

Job description

Join our team!

We are hiring for the role of Administrative Assistant in the Engineering Department.

Essential Job Functions

• Schedule inspections in enterprise permitting and licensing software. Maintain inspector schedules.
• Answer telephones and greet office visitors, providing information and assistance.
• Document citizen concerns and follow-up on resolutions.
• Receive and distribute department mail and packages.
• Maintain master department permit and project list.
• Serve as department liaison between department inspectors and builders during permit process.
• Develop and create various documents to support the Administrative Manager, City Engineer, and other Engineering Department staff.
• Maintain department supplies inventory and place orders with vendors.

Why should you apply?

• Excellent health insurance benefits with low premiums & deductibles
• Deferred Compensation 457(b) Retirement Plan with City match
• Public Employee Retirement Fund Pension, 100% employer paid
• Generous time off benefits
• Paid Parental Leave
• Employee training, development, and mentoring opportunities
• Employee appreciation events, team building, & service opportunities
• 24/7 on-site fitness center
• Civilian Applicant Benefit Brochure Guide (PDF)

Employee Culture

The culture initiative for city employees is NOBLE, \"Unmatched in Service. Unified in Mission.\" It creates a professional environment that encourages individuals to live out their day-to-day work for the city by exemplifying NOBLE characteristics.

About the City of Noblesville

Noblesville is the 9th largest city in Indiana, home to more than 75,000 residents, and the county seat in Hamilton County, Indiana. Just north of Indianapolis, the growing city is known for its nationally recognized public schools, extensive public park system, Hamilton Town Center, and the outdoor music venue Ruoff Music Center.