Engineering Admin Specialist: HVAC & Project Financials

Critchfield Mechanical, Inc.; San Jose (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Critchfield Mechanical, Inc. is seeking an experienced Engineering Administrative Assistant to join the Engineering & Administration team. The role requires 5+ years of hands-on HVAC, mechanical construction, or engineering support experience, with strong technical and financial literacy to manage project costs and documentation. You will coordinate with project managers, vendors, and field technicians and support bid proposals and submittals.

Qualifications

• 5+ years of hands-on HVAC, mechanical construction or engineering support experience.
• Technical and financial literacy — understands project costs, change orders, job financials, and documentation.

Responsibilities

• Process and track change orders with pricing and documentation.
• Set up new job numbers and EDrive file structures.
• Prepare and format submittals and maintain submittal/change order logs.
• Support larger bid proposals with experience, resumes, bid forms, and PDF formatting.
• QC on balance reports.
• Prepare and distribute weekly job financials.
• Review plans, specifications, and project documentation.
• Coordinate information between project managers, vendors, subcontractors, and field technicians.
• Provide backup administrative support, including answering phones and assisting with general office needs.

Skills

5+ years

HVAC

Mechanical construction

Engineering support

Financial literacy

Organizational skills

Communication skills

Microsoft Office

Excel

PDF formatting

Tools

Office software

Job description

Critchfield Mechanical, Inc. is seeking an experienced Engineering Administrative Assistant to join the Engineering & Administration team. The role requires 5+ years of hands-on HVAC, mechanical construction, or engineering support experience, with strong technical and financial literacy to manage project costs and documentation. You will coordinate with project managers, vendors, and field technicians and support bid proposals and submittals.