Engineering Admin Assistant — Project & Office Support

Dashiell; Fitchburg (WI); On-site; USD 36,000 - 52,000; Full time

Job summary

Dashiell Corporation in Wisconsin seeks an Administrative Assistant to provide clerical support across engineering, project management, and field service teams with minimal supervision.

Key duties include preparing transmittal packages, managing drawings and documents, tracking vendor submissions, handling invoicing and expense reporting, coordinating trainings and onboarding, and supporting multiple departments as needed.

Qualifications

• High school diploma or equivalent required; associates or bachelor’s preferred.

Responsibilities

• Prepare transmittal package to clients, including typing letters, managing drawing lists, and reminders.
• Scan and file checklists and drawings.
• Use document management system to record receipt and submission of drawings.
• Track vendor drawings and monitor status updates.
• Track comments and send reminders to engineers and clients.
• Prepare and review invoices for data entry.
• Coordinate scheduling and setup of in-house trainings and meetings, including lunches and events.
• Coordinate new hire onboarding tasks.
• Provide support across departments as needed.
• Perform general office duties and light lifting as required.

Skills

Microsoft Office Suite

Attention to detail

Communication skills

Teamwork

Time management

Problem solving

Flexibility

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business or related field

Tools

Document management system

Job description

Dashiell Corporation in Wisconsin seeks an Administrative Assistant to provide clerical support across engineering, project management, and field service teams with minimal supervision.

Key duties include preparing transmittal packages, managing drawings and documents, tracking vendor submissions, handling invoicing and expense reporting, coordinating trainings and onboarding, and supporting multiple departments as needed.