Engineering Admin Assistant — Permits & Sales Support (Hybrid)

Wayne-Automatic-Fire-Sprinklers-Inc.-1; Florida; Presencial; USD 42.000 - 62.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Weekly Pay

Performance bonuses (PIPs)

Excellent benefits

Company culture that treats employees"

Descripción de la vacante

Wayne Automatic Fire Sprinklers Inc. is seeking an Engineering Administrative Assistant to support the sales team at our Ocoee branch. The role requires strong organization, multi-tasking, and a customer-focused mindset in a fast-paced environment.

You will manage permits, coordinate with municipalities and designers, and maintain project documentation. The ideal candidate has 3+ years in an office setting, proficiency with Microsoft Office, and a professional communication style.

Formación

• Minimum 3 years of experience in an office environment.
• Experience in construction or engineering environment is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel advanced functions, PowerPoint, and Outlook.
• Strong organizational and time management skills.
• Professional demeanor with excellent communication and phone etiquette.
• Willingness to learn and take initiative.
• Self-motivated with the ability to multitask in a fast-paced environment.

Responsabilidades

• Permitting: Submitting to various municipalities.
• Follow up with the municipalities on the status of the permits.
• Work with the Designers when permits are rejected and need to be resubmitted.
• Requesting needed items from the Salesmen/Designers (NOC's, contracts, etc.).
• Paying for approved permits.
• Renewing or extending expired/expiring permits.
• Keeping up with permit status in company database.
• Have NOC's for stand-alone permits recorded and certified at the Clerk of Court.
• Monitor permitting e-mail inboxes.
• Arrange for permit pickups to the AHJ's that are not doing online permits.
• Back-up to assistant engineering admin when needed: Print approved permits, put in to company database and hand off to the department, Print for quality assurance review.
• Send out plans to internal and external customers as needed.
• Scan and email invoices to VP of Engineering.
• Maintain NFPA booklets with changes.
• Organize team building events.
• Organize Annual Design Summits.
• Renew Out of State Licenses.
• Renew NICET certifications (when needed).
• Help with travel arrangements.
• Type EOR letters and send out Certified Return/Receipt
• Update company database with AHJ changes.
• Email updated Workers Compensation and General Liability to AHJs semi annually.
• Renew Local Business Tax Receipt annually.

Conocimientos

Organizational skills

Time management

Communication

Multitasking

Customer-focused

Self-motivation

Initiative

Phone etiquette

Herramientas

Microsoft Office

Excel

PowerPoint

Outlook

Descripción del empleo

Wayne Automatic Fire Sprinklers Inc. is seeking an Engineering Administrative Assistant to support the sales team at our Ocoee branch. The role requires strong organization, multi-tasking, and a customer-focused mindset in a fast-paced environment.

You will manage permits, coordinate with municipalities and designers, and maintain project documentation. The ideal candidate has 3+ years in an office setting, proficiency with Microsoft Office, and a professional communication style.