Administrative Assistant - Sales

Wayne-Automatic-Fire-Sprinklers-Inc.-1; Florida; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Weekly Pay

401(k) plan with company match

Medical/dental/vision/life/disability

Paid time off and holidays

Employee Assistance Program

Hybrid opportunities

Job summary

Wayne Automatic Fire Sprinklers Inc. is seeking a proactive Sales Administrative Assistant to support the sales team at the Ocoee branch. The role focuses on handling calls, assisting with customer inquiries, and managing sales opportunities with strong organizational skills.

The ideal candidate will have at least 2 years in an office environment, familiarity with Excel and MS Office, and a customer-focused mindset. This in-person position offers weekly pay and comprehensive benefits.

Qualifications

• Minimum 2 years of experience in an office environment.
• Experience in construction or service industry is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel advanced functions, PowerPoint, and Outlook.

Responsibilities

• Answer incoming calls and route them accordingly.
• Provide customer support to external and internal customers.
• Review, enter, and distribute sales opportunities.
• Run reports and maintain opportunities through the company’s tracking funnel.
• Track and report recently won projects.
• Print and bind large documents/plans.
• Maintain electronic filing systems and organize project documentation.
• Support record keeping and document management for sales and project activities.
• Perform other administrative duties as needed to support the sales team.

Skills

Microsoft Office Suite

Excel advanced

PowerPoint

Outlook

Customer service

Communication

Job description

Wayne Automatic Fire Sprinklers Inc. is a family business whose success is driven by our amazing Team Members who save lives daily!We’re an open-book company that offers Weekly Pay, Performance Bonuses (PIPs), Excellent Benefits, and a Company Culture that we are proud of!Join the WAFS family TODAY!Who are we?Wayne Automatic Fire Sprinklers, Inc. has been in business for over 48 years and currently has 7 branches across Florida and North Carolina. We’re a family business at our core and are proud to be a part of a life-saving industry. Here at WAFS, we offer a company culture that promotes continuous growth in your career and treats our team members like family. We are an open-book company and share our financials with all team members. Learn more about our company and history at www.waynefire.com or visit our company's Facebook page at Wayne Automatic Fire Sprinklers Inc.We are seeking a proactive and detail-oriented Sales Administrative Assistant to support our sales team in our Ocoee branch and assist with a variety of administrative and operational tasks. This role requires strong organizational skills, the ability to multitask, and a customer-focused mindset in a fast-paced environment.The ideal candidate is dependable, resourceful, and enjoys supporting a team while keeping projects and information well organized. We are looking for individuals who are bold, curious, innovative, and caring.Responsibilities for this role includeAnswer incoming calls and route them accordinglyProvide customer support to both external and internal customersReview, enter, and distribute sales opportunitiesRun reports and maintain opportunities through our company’s tracking funnelTrack and report recently won projectsPrint and bind large documents/plansHelp with a wide range of research tasksMaintain electronic filing systems and organize project documentationSupport record keeping and document management for sales and project activitiesPerform other administrative duties as needed to support the sales teamThis position is fully in person at our Ocoee branchWhat are the Qualifications for this position?Minimum 2 years of experience in an office environment preferred (construction or service industry experience is a plus, but not required)Previous administrative or office management experience preferredProficiency in Microsoft Office Suite, particularly Excel advanced functions, PowerPoint, and OutlookStrong organizational and time management skillsProfessional demeanor with excellent communication and phone etiquetteFriendly and customer-focused attitudeSelf-motivated with the ability to multitask and adapt in a fast-paced environmentWillingness to learn and take initiativeWhy should I join Wayne Automatic?We provide a highly competitive compensation package, including performance incentive pay (PIPs) based on the work you perform and the branch/department you work in.Weekly Pay401(k) plan with company match based on profitsExcellent medical/dental/vision/life/disability insurance plansPaid time off and holidaysEmployee Assistance ProgramMany Administrative positions offer flexible work schedules and/or hybrid opportunitiesGeneral Motors Vehicle Discount Program for all WAFS employeesHome fire sprinkler system discountsAbility to move up in the company (we promote from within!)Excellent training, including Wayne AcademyState-of-the-art technology and toolsOffsite Company Team Building & Celebration EventsA company culture that promotes continuous growth in your career!Wayne Automatic is proud to be an Employee-Owned Company!We provide equal opportunities to all candidates and are an EEO/VETs/Disability/DFWP employer.