Engineering Admin Assistant — Growth & Benefits

WAYNE AUTOMATIC FIRE SPRINKLERS INC; Florida; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Weekly pay

Performance bonuses (PIPs)

Excellent benefits

401(k) plan with company match

Paid time off and holidays

Hybrid opportunities

Employee-owned culture

Job summary

Wayne Automatic Fire Sprinklers Inc. in Ocoee, FL is seeking an Engineering Administrative Assistant to support our sales team and manage a variety of administrative tasks in a fast-paced setting.

You will handle permitting processes, document management, and coordination with designers and municipalities while providing back-up support to the engineering admin team. A positive, customer-focused attitude and strong organization are essential.

Qualifications

• Minimum 3 years of experience in an office environment preferred (construction or engineering industry experience is a plus, but not required).
• Previous administrative or office management experience preferred.
• Proficiency in Microsoft Office Suite, particularly Excel advanced functions, PowerPoint, and Outlook.
• Strong organizational and time management skills.
• Professional demeanor with excellent communication and phone etiquette.
• Friendly and customer-focused attitude.
• Self-motivated with the ability to multitask and adapt in a fast-paced environment.

Responsibilities

• Handle permitting processes: submission to municipalities, follow-up on status, work with designers for resubmissions, gather necessary documents (NOC's, contracts), pay and renew permits, track status in company database, maintain NOC records, monitor permit emails, arrange in-person permit pickups.
• Back up Engineering Admin: print and file permits, support QA reviews, send plans to customers, scan and email invoices, maintain NFPA booklets.
• Organize team-building events and annual Design Summits.
• Renew out-of-state licenses and NICET certifications when needed.
• Assist with travel arrangements and prepare EOR letters and receipts.
• Update AHJ changes in the company database and distribute workers' comp and GL updates to AHJs semi-annually.

Skills

Office administration

Time management

Customer service

Multitasking

Communication skills

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

Wayne Automatic Fire Sprinklers Inc. in Ocoee, FL is seeking an Engineering Administrative Assistant to support our sales team and manage a variety of administrative tasks in a fast-paced setting.

You will handle permitting processes, document management, and coordination with designers and municipalities while providing back-up support to the engineering admin team. A positive, customer-focused attitude and strong organization are essential.