Administrative Assistant (Spanish Speaking Required) - Deerfield Beach, FL

Wayne-Automatic-Fire-Sprinklers-Inc.-1; Deerfield Beach (FL); On-site; USD 38,000 - 45,000; Full time

Benefits offered by this job

Weekly pay

Performance bonuses (PIPs)

Employee Stock Ownership Plan (ESOP)

401(k) plan with company match

Paid time off

Job summary

Wayne Automatic Fire Sprinklers Inc. is seeking an experienced Administrative Assistant fluent in English and Spanish to support our Southeast Branch. The role involves handling phones, mail, clerical tasks, invoicing, and coordinating with field teams.

A construction background is a plus, and the team emphasizes excellent customer service and teamwork. We offer a competitive compensation package, weekly pay, ESOP, and robust benefits.

Qualifications

• 2+ years of administrative experience.
• Bi-lingual (English/Spanish) required.
• Ability to work well under pressure and meet deadlines.
• Ability to prioritize and multitask effectively.
• Excellent verbal and written communication skills.

Responsibilities

• Answer 1st tier phone inquiries.
• Prepare outgoing mail and UPS shipments.
• Perform clerical duties to support daily office activities.
• Invoicing of service calls and monitoring.
• Backup to Monitoring Support Staff.
• Assist in completion of field team timesheets.
• Provide customer support.

Skills

Bilingual (English/Spanish)

Communication skills

Multitasking

Tools

Word

Excel

Outlook

Job description

Wayne Automatic Fire Sprinklers Inc. is a family business whose success is driven by our amazing Team Members who save lives daily!We’re an open-book company that offers Weekly Pay, Performance Bonuses (PIPs), Excellent Benefits, and a Company Culture that we are proud of!Join the WAFS family TODAY!Who are we?Wayne Automatic Fire Sprinklers, Inc. has been in business for over 48 years and currently has 7 branches across Florida and North Carolina. We’re a family business at our core and are proud to be a part of a life-saving industry. Here at WAFS, we offer a company culture that promotes continuous growth in your career and treats our team members like family. We are an open-book company and share our financials with all team members. We are proud to be an Employee Stock Ownership Plan (ESOP) company, which means every eligible team member is also an employee-owner, sharing in the growth and long-term success of Wayne Automatic. Learn more about our company and history at www.waynefire.com or visit our company's Facebook page at Wayne Automatic Fire Sprinklers Inc.Wayne Automatic Fire Sprinklers is looking for an experienced Administrative Assistant who is fluent in both English and Spanish to support our Southeast Branch. This role is responsible for ensuring all administrative duties are completed in an accurate and timely manner. Multi-tasking skills are a must! This position will also interact regularly with internal customers including managers, sales, supers, field techs, design, admins, and G&A. We work hard but also enjoy what we do so you must have a strong work ethic! If you’re outgoing and have a good sense of humor, you’ll fit well here. These duties vary based on the exact administrative position you are applying for.This role will consist of the following:Primary on 1st tier phonesPrepares out-going mail / UPSPerforms clerical duties to support the daily business activities of the officeQ360 SupportResearching and responding to emailsInvoicing of Service Calls/monitoringBackup to Monitoring Support StaffAssist in the Completion of Field Team TimesheetsCustomer SupportBilingual (English/Spanish) RequiredWe seek a bright, assertive, detail-oriented, energetic, self-motivated, organized, and flexible Administrative Assistant who is hard-working and professional. We work in a strong customer service-oriented environment so prioritization skills and initiative are a must!2+ years of administrative experience.Bi-lingual (English/Spanish) RequiredAbility to work well under pressure and meet deadlines.Ability to prioritize and multi-task effectively.Excellent verbal and written communication skills.Must possess excellent computer skills (Word, Excel, and Outlook).Previous billing/invoicing and scheduling/dispatching technicians a must.A construction background is preferred.Knowledge of fire sprinkler and alarm systems a plus.Why should I join Wayne Automatic?We provide a highly competitive compensation package, including performance incentive pay (PIPs) based on the work you perform and the branch/department you work in.We are an Employee Stock Ownership Plan (ESOP) company, which means every eligible team member is also an employee-owner, sharing in the growth and long-term success of Wayne Automatic.Weekly Pay401(k) plan with company match based on profitsExcellent medical/dental/vision/life/disability insurance plansPaid time off and holidaysEmployee Assistance ProgramMany Administrative positions offer flexible work schedules and/or hybrid opportunitiesGeneral Motors Vehicle Discount Program for all WAFS employeesHome fire sprinkler system discountsAbility to move up in the company (we promote from within!)Excellent training including Wayne AcademyState-of-the-art technology and toolsOffsite Company Team Building & Celebration EventsA company culture that promotes continuous growth in your career!Wayne Automatic is proud to be an Employee-Owned company!We provide equal opportunities to all candidates and are an EEO/VETs/Disability/DFWP employer.