Employee Engagement & Events Coordinator

Boston Medical Center (BMC); Boston (MA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Pharmacy benefits

Discretionary bonuses

Merit increases

Flexible Spending Accounts

403(b) matches

Paid time off

Career advancement opportunities

Employee well-being resources

Job summary

Boston Medical Center is seeking an Event Coordinator to support planning, logistics, and execution of organizational events across BMCHS entities. You will manage end-to-end event coordination, venue selection, catering, audiovisual setup, and materials for employee engagement activities and Leadership Forums.

Requirements include a High School Diploma or GED with 4+ years of relevant experience; an Associate degree is preferred.

Qualifications

• High School Diploma/GED with 4+ years of event coordination or administrative support experience.
• Associate degree preferred with 2–3 years of event coordination experience.
• Experience with budget tracking, purchasing, and vendor coordination.

Responsibilities

• Coordinates end-to-end event logistics including venue, catering, AV, and printed materials for employee engagement and leadership forums.
• Serves as primary coordinator for weekly new hire orientation, including check-in, schedule management, and materials.
• Develops promotional communications and marketing materials; tracks registrations and RSVP status.
• Collaborates with HR, Marketing, Catering, and Facilities to ensure smooth event delivery.
• Tracks event budgets, PO, invoices, and expense documentation for reporting.
• Supports volunteer recruitment and staffing for events; collects attendance and feedback for reports.
• Responds to post-event follow-up with evaluation metrics and improvement actions.

Skills

Time management

Interpersonal skills

Communication skills

MS Office

Graphic design tools

DEI knowledge

Team collaboration

Education

High School Diploma/GED

Associate degree (preferred)

Tools

Microsoft Office Suite

Adobe Express

Canva

Event registration platforms

Job description

Boston Medical Center is seeking an Event Coordinator to support planning, logistics, and execution of organizational events across BMCHS entities. You will manage end-to-end event coordination, venue selection, catering, audiovisual setup, and materials for employee engagement activities and Leadership Forums.

Requirements include a High School Diploma or GED with 4+ years of relevant experience; an Associate degree is preferred.