Inclusive Events & Engagement Coordinator

Boston Medical Center; Massachusetts; On-site; USD 33,000 - 45,000; Full time

Job summary

Boston Medical Center is seeking an Event Coordinator to support planning, logistics, and execution of employee engagement events across BMCHS entities. You will handle administrative duties, vendor coordination, and post-event analysis to uphold inclusive workplace values.

The role involves collaboration with HR, Marketing, Catering, and Facilities to ensure high-quality events, with a focus on recognition days, Leadership Forums, and new hire orientation sessions.

Qualifications

• High School Diploma/GED with 4+ years of event coordination or admin support experience.
• Associate degree preferred with 2-3 years coordinating events or programs.
• Experience with budget tracking, purchasing processes, and vendor coordination.

Responsibilities

• Coordinates end-to-end event logistics, venue, catering, AV setup, and materials.
• Supports weekly new hire orientation with scheduling, check-in, badges, and materials.
• Designs and distributes promotional communications and tracks RSVPs.
• Manages cross-functional stakeholder relationships and vendor partners.
• Tracks budgets, POs, invoices, and expense documentation for programs.
• Supports recruitment of volunteers and staffing for events.

Skills

Time management

Interpersonal skills

Written and verbal communication

DEI knowledge

Independent and collaborative work

Education

High School Diploma/GED

Associate degree (preferred)

Tools

Microsoft Office Suite

Adobe Express

Canva

Event registration platforms

Job description

Boston Medical Center is seeking an Event Coordinator to support planning, logistics, and execution of employee engagement events across BMCHS entities. You will handle administrative duties, vendor coordination, and post-event analysis to uphold inclusive workplace values.

The role involves collaboration with HR, Marketing, Catering, and Facilities to ensure high-quality events, with a focus on recognition days, Leadership Forums, and new hire orientation sessions.