Engagement & Onboarding Coordinator (Temporary)

University of California, Irvine; Irvine (CA); On-site; USD 34,000 - 48,000; Full time

Job summary

University of California, Irvine is seeking a Temporary Employee Experience Coordinator to manage operational logistics for employee programs and coordinate training like Mental Health First Aid. You will oversee newsletter creation, ambassador rosters, and on-site events while handling confidential data with strong organizational skills.

Proficiency with Zoom, UCLC LMS, and survey tools, plus excellent English communication, are required.

Qualifications

• Previous related experience in human resources, event coordination, or administrative support.
• Proficiency with virtual meeting platforms (e.g., Zoom), learning management systems (e.g., UCLC), and survey management portals.
• Strong organizational skills with demonstrated ability to process financial documents, manage inventories, and handle confidential data.
• Excellent written and verbal communication skills for cross-departmental coordination and newsletter/announcement drafting.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Manage operational logistics for employee experience programs, including stocking the hospital treat cart, maintaining ambassador rosters, creating newsletters, and supporting enterprise-wide events on-site.
• Coordinate quarterly Mental Health First Aid courses by managing instructor schedules, setting up portal/Zoom links, tracking participant pre-work, and processing completion records.
• Export, organize, and analyze monthly onboarding, exit, and engagement survey data to identify trends and report key insights to stakeholders.
• Act as the virtual technical producer for New Employee Orientation, managing Zoom logistics, tracking participant attendance, facilitating breakout rooms, and sending post-orientation resources.

Skills

HR experience

Event coordination

Administrative support

English communications

Newsletter creation

Cross-department coordination

Education

Bachelor’s degree in HR/Linked field

Tools

Zoom

UCLC LMS

Survey portals

MS Office (Teams, PowerPoint, Excel)

Job description

University of California, Irvine is seeking a Temporary Employee Experience Coordinator to manage operational logistics for employee programs and coordinate training like Mental Health First Aid. You will oversee newsletter creation, ambassador rosters, and on-site events while handling confidential data with strong organizational skills.

Proficiency with Zoom, UCLC LMS, and survey tools, plus excellent English communication, are required.