Engagement Events Program Coordinator

Kenyon College; Gambier (OH); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Kenyon College seeks an Engagement Events Program Coordinator to support events for alumni, parents, and donors across the Advancement Division. You’ll coordinate logistics for Homecoming, Family Weekend, Reunion Weekend, and virtual programs while collaborating with campus partners.

The role requires strong planning, multitasking, and communication skills, with hybrid work opportunities and occasional weekend commitments for marquee events.

Qualifications

• Two year college degree or three years’ experience in planning and organizing large events or projects.
• Strong computer skills are required, including Microsoft Office programs and familiarity with Google office suite, data management, mobile payment, online content management and reservation systems, as well as a willingness to learn new systems.

Responsibilities

• Manage the College’s online event registration system for events of varying size and complexity, often with multiple registrations open simultaneously.
• Respond to all alumni inquiries—via email and phone—regarding event registration, including providing clear guidance, troubleshooting issues, and offering step-by-step support when needed.
• Organize and complete all housing assignments for alumni during reunion weekend.
• Provide logistical support for events, including arranging accommodations, catering, transportation, venue reservations, permits, and special requests as needed.
• Coordinate event materials such as name tags, parking permits, and signage.
• Track and report on event attendance, payments, and expenditures; support post-event surveys and communications.
• Maintain and update event-related content on the Office of Alumni and Parent Engagement web pages.
• Manage the Kenyon Events App, ensuring event information is accurate and accessible.
• Provide technical support for virtual events and online programs.

Skills

Multitasking

Event planning

Communication

Team collaboration

Education

Two year college degree

Tools

Microsoft Office

Google Workspace

Reservation systems

Mobile payments

Content management

Job description

Kenyon College is conducting a search for a qualified candidate to fill the position of Engagement Events Program Coordinator. Reporting to the Sr. Associate Director of Alumni and Parent Engagement Events, and working closely with the Director of Alumni Engagement, the coordinator is responsible for providing support for events involving alumni, parents and donors that are sponsored by the Advancement Division as well as providing occasional collaborative support to our campus partners. These events include but are not limited to: volunteer meetings, virtual events, Homecoming Weekend, Family Weekend, and Reunion Weekend.

Essential Functions

• Manage the College’s online event registration system for events of varying size and complexity, often with multiple registrations open simultaneously. Respond to all alumni inquiries—via email and phone—regarding event registration, including providing clear guidance, troubleshooting issues, and offering step-by-step support when needed. Organize and complete all housing assignments for alumni during reunion weekend. Provide logistical support for events, including arranging accommodations, catering, transportation, venue reservations, permits, and special requests as needed. Coordinate event materials such as name tags, parking permits, and signage. Track and report on event attendance, payments, and expenditures; support post-event surveys and communications. Maintain and update event-related content on the Office of Alumni and Parent Engagement web pages. Manage the Kenyon Events App, ensuring event information is accurate and accessible. Provide technical support for virtual events and online programs.

Other Functions

• Respond to general inquiries by phone and email from alumni, parents, students, and campus or external partners.
• Support and steward alumni and parent communities, including donors.
• Oversee inventory of event and registration supplies.
• Provide on-campus event support for the Director of Donor Engagement, as needed.
• Assist with off-campus programs, regional events, and other office initiatives as required.
• Participate in search committees and cross-campus collaborations as requested.

Knowledge, Skills, Abilities, and Success Factors

• The ability to multitask, plan ahead, organize and manage numerous event details simultaneously is paramount. Candidate must possess a professional and friendly demeanor, and remain poised under pressure. Must be flexible and able to react calmly, quickly and efficiently to any issues that arise. Ability to develop new methods, adapt to the changing needs of the office and establish appropriate procedures. Ability to work independently as well as part of a team. Ability to make sound decisions under pressure and the ability to be creative when problem solving.

Supervisory Responsibilities

• Supervisory responsibilities include student workers, temporary student workers and student interns. The staff member also serves as the lead at the Registration Center, providing guidance, support, and direction to Registration Center staff during events.

Working Conditions

• Work is generally performed in an office environment and requires the ability to operate standard office equipment as well as the ability to sit for long periods of time.
• The ability to lift items weighing 30 pounds or less and move tables and chairs when necessary for events is required.
• Hybrid work environment opportunities with the option to work remotely for part of the week during most of the calendar year. Attendance at marquee College events hosted by Advancement which may include some weekends and evenings.

Minimum Qualifications

• Two year college degree or three years’ experience in planning and organizing large events or projects.
• Strong computer skills are required, including Microsoft Office programs and familiarity with Google office suite, data management, mobile payment, online content management and reservation systems, as well as a willingness to learn new systems.
• Ability to do long- and short-range planning. Must be accurate and timely. Willingness to work occasional weekends and evenings. Please note that the following weekends will be required; Homecoming Weekend (mid-late September), Family Weekend (early-mid October) and Reunion Weekend (May including Memorial Day Weekend). The ability to obtain College driver certification is desirable.

Kenyon College is a nationally prominent, private liberal arts college where academic excellence goes hand in hand with a strong sense of community and close relationships among students and professors.

Compensation and Benefits

Salaries at Kenyon are competitive and commensurate with experience. In addition to an attractive salary, Kenyon offers benefits for employees and their family members. Children of employees are eligible for 100% tuition waivers at Kenyon, and through the Great Lakes Colleges Association, children of employees are eligible for 90% tuition waivers at twenty-three other of the nation's finest liberal arts colleges.

We also offer health, dental and vision insurance, TIAA retirement, and many other benefits, including provisions for a spouse, families, and domestic partners. Details about benefits as well as conditions of employment are described more fully in our Staff Handbook.

Kenyon is a unique place to live and work. To discover why it should be your next home, click here.

Kenyon College is an equal opportunity employer, and we welcomeapplications from all qualified individuals. It is the College's policy to evaluate qualified applicantswithout regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression,sexual orientation, physical and/or mental disability, age, religion, medical condition, veteran status,marital status, or any other characteristic protected by institutional policy or state, local, or federal law.Kenyon College has a strong commitment to an inclusiveenvironment thatwelcomes all voices and perspectives.