Alumni & Donor Engagement Events Coordinator (Hybrid)

Kenyon; Gambier (OH); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Tuition waivers for children

Retirement plan (TIAA)

Job summary

Kenyon College is seeking an Engagement Events Program Coordinator to support alumni, parent, and donor events, including Homecoming, Family Weekend, Reunion Weekend, and virtual programs.

Responsibilities include managing registrations, inquiries, housing, logistics, materials, and post-event reporting while maintaining event content and the Kenyon Events App. Strong multitasking, professionalism, and teamwork are essential.

Qualifications

• Two year college degree or three years’ experience in planning and organizing large events or projects.
• Strong computer skills including Microsoft Office and Google office suite; familiarity with data management, mobile payments, online content management, and reservation systems.

Responsibilities

• Manage the College’s online event registration system for events of varying size and complexity.
• Respond to alumni inquiries via email and phone with clear guidance and step-by-step support.
• Organize housing assignments for alumni during reunion weekend.
• Provide logistical support for events (accommodations, catering, transportation, venue reservations, permits).
• Coordinate event materials (nametags, parking permits, signage).
• Track attendance, payments, and expenditures; support post-event surveys and communications.
• Maintain event content on the Office of Alumni and Parent Engagement pages.
• Manage the Kenyon Events App and ensure information is current.
• Provide technical support for virtual events and online programs.
• Respond to general inquiries from alumni, parents, students, and partners.
• Support and steward alumni and donor communities; oversee inventory of supplies.

Skills

Multitasking

Professional demeanor

Teamwork

Calm under pressure

Independent work

Education

Two year degree

3 years event planning experience

Tools

Microsoft Office

Google Workspace

Data management systems

Mobile payments

Online content management

Reservation systems

Job description

Kenyon College is seeking an Engagement Events Program Coordinator to support alumni, parent, and donor events, including Homecoming, Family Weekend, Reunion Weekend, and virtual programs.

Responsibilities include managing registrations, inquiries, housing, logistics, materials, and post-event reporting while maintaining event content and the Kenyon Events App. Strong multitasking, professionalism, and teamwork are essential.