Energy Storage Project Administrative Coordinator

Mortenson Construction; United States; On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Medical and vision plans

Dental plan

401k match

Paid time off and holidays

Life insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym membership discount

Job summary

Mortenson is seeking a Project Administrative Assistant to join the Energy Storage Group. The role supports the department with clerical tasks, meeting prep, and records management, while collaborating with staff at multiple levels.

The position emphasizes flexibility, integrity, and confidentiality, with opportunities to assist in site meetings and procurement of materials. Equal employment opportunity and sponsorship notes apply.

Qualifications

• Associate's degree in Business or related administrative experience preferred.
• Three years administrative experience, preferably supporting a large number of team members.
• Proficiency in Microsoft Office suite, including Excel, Email and Calendar systems, and PowerPoint.
• Detail oriented, with excellent problem-solving skills, meticulous, upbeat, adept at succeeding in rapidly changing environment.
• Strong communication skills with high degree of integrity in both written and verbal communications.

Responsibilities

• Provide administrative and operational clerical support to the department or staff.
• Handle incoming calls and provide general information, forward calls to the appropriate party and take messages as required.
• File and maintain written records along with crafting electronic copies for records.
• Receive, sort and record deliveries into computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update meeting minutes for the various site meetings.
• Responsible for procurement of consumable materials and office supplies.
• Assist Superintendent with equipment inventory tracking and organization.
• Support Superintendent with the entry of craft worker timecards.
• General support for the project team as needed with various day to day tasks.
• Schedule, track and log all repairs and standard maintenance for the work trucks.
• Provide maps and directions to any visitors, subcontractors, deliveries, or new employees.
• Log all applicants into the Craft Applicant Tracking Spreadsheet.

Skills

Detail oriented

Strong communication

Independent / self-motivated

Adaptability

Education

Associate's degree in Business or related administrative experience

Tools

Microsoft Office

Excel

Email & Calendar

PowerPoint

Job description

Mortenson is seeking a Project Administrative Assistant to join the Energy Storage Group. The role supports the department with clerical tasks, meeting prep, and records management, while collaborating with staff at multiple levels.

The position emphasizes flexibility, integrity, and confidentiality, with opportunities to assist in site meetings and procurement of materials. Equal employment opportunity and sponsorship notes apply.