Energy Services Executive Assistant

University of North Carolina - Chapel Hill; Elkins Hills (NC); On-site; USD 37,000 - 72,000; Full time

Job summary

University of North Carolina at Chapel Hill seeks an Executive Assistant to Energy Services to organize, plan and provide administrative support to the Executive Director and to act on their behalf when requested.

The role supports the Energy Services administration, including the Associate Director and other staff, requiring strong judgment, organizational skills and data-driven reporting. Based in Chapel Hill, this is a full-time permanent position with a 40-hour work week.

Qualifications

• High school diploma or equivalent with 3+ years of admin/office management experience or
• Associate's degree with 1+ year experience in admin/office management or
• Bachelor's degree in business admin or related field; or equivalent training/experience.

Responsibilities

• Organize, plan and provide administrative support to the Executive Director of Energy Services.
• Act on the ED's behalf when requested and assist the entire Energy Services administration group.
• Exercise good judgment and strong organizational skills to prioritize requests and manage data/reporting.
• Prepare reports by compiling data from multiple sources and analyze to ensure accuracy.
• Support scheduling, correspondence, and coordination with internal and external stakeholders.

Skills

Organizational skills

Analytical skills

Education

High school diploma or equivalent

Associate's degree in secretarial science / business administration

Bachelor's degree in business administration or related field

Job description

Posting Information

• Department: ES Admin-227010
• Career Area: Administrative/Clerical Support
• Is this an internal only recruitment?: Yes
• Posting Open Date: 08/26/2026
• Application Deadline: 09/03/2026
• Position Type: Permanent Staff (SHRA)
• Position Title: Executive Assistant - Journey
• Salary Grade Equivalent: NC12 / GN10
• Working Title: Energy Services Executive Assistant
• Position Number: 00021040
• Vacancy ID: P021323
• Full-time/part-time Permanent/Time-Limited: Full-Time Permanent
• Hours per week: 40
• Work Schedule: Monday - Friday 8:00AM - 5:00PM
• Work Location: Chapel Hill, NC
• Position Location: North Carolina, US
• Hiring Range: $37306 - $72000
• Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
• Notice to Applicants: This position is not eligible for H-1B sponsorship.

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The Energy Services Department consists of five groups: (1) Cogeneration Systems (generates electricity and steam, and the distribution of steam throughout campus and UNC Hospitals); (2) Electric Distribution Systems (distribution of electrical power throughout campus); (3) Chilled Water Systems (producing and distributing chilled water throughout campus); (4) Water, Wastewater and Stormwater (for the use and conservation of water, as well as the proper management of stormwater and runoff); and (5) Administration (provides GIS, SCADA, coordination of operational information technologies, strategic planning, and management functions). Together these five groups provide safe, reliable, environmentally responsible, and cost-effective steam, electricity, chilled water, sanitary sewer, reclaimed water, and potable water utility services to the University's campus in a manner that moves UNC closer to the goals of Three Zeros Environmental Initiative.

Position Summary

INTERNAL ONLY: Internal posting for permanent, time-limited, layoff priority employees of UNC-Chapel Hill, and temporary employees hired directly by UNC-Chapel Hill only.

This position serves as Executive Assistant to Energy Services. The position's primary purpose is to organize, plan and provide administrative support to the Executive Director (ED) of Energy Services and to act on the ED's behalf when requested. This position is the right hand to the ED of Energy Services. Additionally, this position will provide administrative support to the entire Energy Services administration group. This includes the Associate Director, Water, Wastewater and Stormwater personnel, and several other positions. This requires good judgment, great organizational skills and experience in planning to accomplish goals. This position must align with and support the goals of the Energy Services by action and example in a fashion that reflects the financial value of services provided by the department. Performance of assigned duties is essential to ensure that responsive quality service is provided to the University, UNC Hospitals community, and to the outside utility companies supplying electricity, water and sewer services, and natural gas to the University. The incumbent is expected to take the initiative to assume responsibilities that will relieve the administrative burden on the ED, as well as other administrative staff.

This position requires a high degree of analytical complexity. On a daily basis incoming requests are constantly received by mail, fax, phone, email or personal requests that must be prioritized, responded to or referred to the Director or others. Reports must be prepared by compiling data gathered from various sources. These must be skillfully analyzed in order to produce correct data.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

Experience with University Financial and HR/payroll systems.

Special Physical/Mental Requirements

N/A

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements

• Evening work occasionally
• Night work occasionally
• Overtime occasionally
• Valid NC Driver's License

Special Instructions

INTERNAL ONLY: Internal posting for permanent, time-limited, layoff priority employees of UNC-Chapel Hill, and temporary employees hired directly by UNC-Chapel Hill only.

Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]. Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.