Energy Services Executive Assistant

University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 37,000 - 72,000; Full time

Job summary

The University of North Carolina at Chapel Hill seeks an Executive Assistant to Energy Services. This role provides administrative support to the Executive Director and acts on their behalf as needed.

You will coordinate schedules, manage communications, and support the Energy Services administration team to ensure efficient operations across cogeneration, electric distribution, chilled water systems, and water/wastewater services.

Qualifications

• Minimum Education and Experience Requirements: High school diploma or equivalency and 3 years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressive experience; or Bachelor’s degree, preferably in business administration or related discipline; or equivalent combination of training and experience.

Responsibilities

• Organize and provide administrative support to the Energy Services Executive Director (ED).
• Act on the ED’s behalf when requested and support the Energy Services administration group.
• Prioritize incoming requests from mail, fax, phone, email or personal requests and prepare reports by gathering data.

Education

Bachelor’s degree in business administration or related discipline

Associate’s degree in secretarial science, business administration, or related discipline

High school diploma or equivalent with 3+ years administrative/office experience

Job description

Department:

ES Admin-227010

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

Yes

Posting Open Date :

08/26/2026

Application Deadline:

09/03/2026

Position Type:

Permanent Staff (SHRA)

Position Title:

Executive Assistant - Journey

Salary Grade Equivalent:

NC12 / GN10

Working Title:

Energy Services Executive Assistant

Position Number:

00021040

Vacancy ID:

P021323

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday – Friday
8:00AM – 5:00PM

Work Location:

Chapel Hill, NC

Position Location:

North Carolina, US

Hiring Range:

$37306 - $72000

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants:

This position is not eligible for H-1B sponsorship.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The Energy Services Department consists of five groups: (1) Cogeneration Systems (generates electricity and steam, and the distribution of steam throughout campus and UNC Hospitals); (2) Electric Distribution Systems (distribution of electrical power throughout campus); (3) Chilled Water Systems (producing and distributing chilled water throughout campus); (4) Water, Wastewater and Stormwater (for the use and conservation of water, as well as the proper management of stormwater and runoff); and (5) Administration (provides GIS, SCADA, coordination of operational information technologies, strategic planning, and management functions). Together these five groups provide safe, reliable, environmentally responsible, and cost-effective steam, electricity, chilled water, sanitary sewer, reclaimed water, and potable water utility services to the University’s campus in a manner that moves UNC closer to the goals of Three Zeros Environmental Initiative.

Position Summary:

“INTERNAL ONLY: Internal posting for permanent, time-limited, layoff priority employees of UNC-Chapel Hill, and temporary employees hired directly by UNC-Chapel Hill only.”
This position serves as Executive Assistant to Energy Services. The position’s primary purpose is to organize, plan and provide administrative support to the Executive Director (ED) of Energy Services and to act on the ED’s behalf when requested. This position is the right hand to the ED of Energy Services. Additionally, this position will provide administrative support to the entire Energy Services administration group. This includes the Associate Director, Water, Wastewater and Stormwater personnel, and several other positions. This requires good judgment, great organizational skills and experience in planning to accomplish goals. This position must align with and support the goals of the Energy Services by action and example in a fashion that reflects the financial value of services provided by the department. Performance of assigned duties is essential to ensure that responsive quality service is provided to the University, UNC Hospitals community, and to the outside utility companies supplying electricity, water and sewer services, and natural gas to the University. The incumbent is expected to take the initiative to assume responsibilities that will relieve the administrative burden on the ED, as well as other administrative staff.
This position requires a high degree of analytical complexity. On a daily basis incoming requests are constantly received by mail, fax, phone, email or personal requests that must be prioritized, responded to or referred to the Director or others. Reports must be prepared by compiling data gathered from various sources. These must be skillfully analyzed in order to produce correct data.

Minimum Education and Experience Requirements:

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences:

Experience with University Financial and HR/payroll systems.

Special Physical/Mental Requirements :

N/A

Campus Security Authority Responsibilities:

Not Applicable.

Position/Schedule Requirements:

Evening work occasionally, Night work occasionally, Overtime occasionally, Valid NC Driver’s License

Special Instructions:

“INTERNAL ONLY: Internal posting for permanent, time-limited, layoff priority employees of UNC-Chapel Hill, and temporary employees hired directly by UNC-Chapel Hill only.”