Energy Services Executive Assistant

UNC Finance and Operations; Chapel Hill (NC); On-site; USD 55,000 - 70,000; Full time

Job summary

UNC-Chapel Hill is seeking an Executive Assistant to the Energy Services, serving as the right hand to the Executive Director. The role involves organizing, planning and providing high-level administrative support to the ED and the Energy Services administration team.

The incumbent will manage multiple requests received by mail, fax, phone, email, or in person, prioritize work, prepare data-driven reports, and help relieve administrative burdens across the department.

Qualifications

• Experience providing administrative support and handling multiple tasks.
• Ability to prioritize requests and manage competing deadlines.
• Strong organizational and data compilation skills.

Responsibilities

• Organize, plan and provide administrative support to the Executive Director of Energy Services.
• Act on the ED's behalf when requested and assist the Energy Services administration group.
• Prepare reports by compiling data from various sources and ensure timely delivery.

Skills

Administrative support

Planning

Prioritization

Organizational skills

Analytical thinking

Communication

Job description

INTERNAL ONLY: Internal posting for permanent, time-limited, layoff priority employees of UNC-Chapel Hill, and temporary employees hired directly by UNC-Chapel Hill only.

This position serves as Executive Assistant to Energy Services. The position's primary purpose is to organize, plan and provide administrative support to the Executive Director (ED) of Energy Services and to act on the ED's behalf when requested. This position is the right hand to the ED of Energy Services. Additionally, this position will provide administrative support to the entire Energy Services administration group. This includes the Associate Director, Water, Wastewater and Stormwater personnel, and several other positions. This requires good judgment, great organizational skills and experience in planning to accomplish goals. This position must align with and support the goals of the Energy Services by action and example in a fashion that reflects the financial value of services provided by the department. Performance of assigned duties is essential to ensure that responsive quality service is provided to the University, UNC Hospitals community, and to the outside utility companies supplying electricity, water and sewer services, and natural gas to the University. The incumbent is expected to take the initiative to assume responsibilities that will relieve the administrative burden on the ED, as well as other administrative staff.

This position requires a high degree of analytical complexity. On a daily basis incoming requests are constantly received by mail, fax, phone, email or personal requests that must be prioritized, responded to or referred to the Director or others. Reports must be prepared by compiling data gathered from various sources. These must be skillfully analyzed in order to produce correct data.