Energy Project Admin & Safety Support

AtkinsRéalis; Oak Ridge (TN); On-site; USD 42,000 - 71,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with matching

Paid time off

Flexible work options

Employee assistance program

Job summary

At AtkinsRéalis is seeking a Project Assistant Energy for our Oak Ridge, TN office to support general administrative functions, document handling, and meeting coordination. The role requires organizing, reporting, and maintaining records across multiple teams while ensuring safety and compliance.

The candidate should have 2+ years as an Administrative Assistant, strong MS Office and editing skills, and the ability to interact with all levels of the organization. U.S.

Qualifications

• High school diploma or equivalent.
• Minimum two (2) years’ experience as an Administrative Assistant. Five (5) years preferred.
• Advanced knowledge of Microsoft Office, Foxit PDF Editor.
• Procedure writing and technical editing skills preferred.
• Strong communication, verbal and written skills.
• Excellent organization skills and attention to detail.
• Ability to interface at all levels of the organization and with the customer.
• U.S. citizenship required for AtkinsRéalis/Isotek Systems, LLC project positions.

Responsibilities

• Stops work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk.
• Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.
• Greets and processes visitors’ requests upon arrival and handles sign-in log and security requirements.
• Handles incoming and outgoing mail and shipments (internal and external).
• Arranges travel through internal or outside agents and completes expense reports as requested.
• Coordinates meetings and updates calendars and schedules and arranges catering needs as requested.
• Handles routine maintenance requests as they are related to office equipment and the facility and directs routine office services vendors as appropriate.
• Orders and maintains office supplies, janitorial supplies and coffee supplies.
• Provides reprographics and document assembly support for various tasks.
• Prepares correspondence from rough draft through distribution.
• Assists in writing procedures and provides technical editing support.
• Formats and edits various documents and prepares weekly or monthly reports.
• Reconciles Purchasing Card expense receipts and prepares expense reports for cardholders of business credit cards.
• Prepares and submits Electronic Purchasing Requisitions (EPRs) for procurements of supplies and equipment and maintains cost tracking for Basic Ordering Agreements.
• Assists the technical organizations in organizing and cataloging supply inventory and ordering supplies as necessary.
• Maintains and updates various databases using MS Excel.
• Assists Facility Manager in conducting and recording the Plan of the Day (POD) and Plan of the Week (POW).
• Prepares and issues Standing Orders (SO) and Stop/Suspend Work Orders at the direction of the Facility Manager.
• Updates and maintains various notebooks for the Operations group (i.e., Control Room books and Evolution books).
• Processes, records and files Work Packages for the Operations and Maintenance groups.
• Processes, records and files Radiological Controls (RADCON) records for the RADCON group.
• Coordinates recycling efforts for building.
• Processes telephone requests for new phone installations and relocations for building.
• Provides back‑up support to other administrative assistants.
• Supports the execution of Integrated Safety Management System (ISMS) guiding principles and core functions and the Isotek Safety Culture.
• Performs other duties as assigned.

Skills

Administrative support

Data entry

Customer service

Communication skills

Organization

Education

High school diploma or equivalent

Tools

Microsoft Office

Foxit PDF Editor

Job description

At AtkinsRéalis is seeking a Project Assistant Energy for our Oak Ridge, TN office to support general administrative functions, document handling, and meeting coordination. The role requires organizing, reporting, and maintaining records across multiple teams while ensuring safety and compliance.

The candidate should have 2+ years as an Administrative Assistant, strong MS Office and editing skills, and the ability to interact with all levels of the organization. U.S.