EMS TIMECARD COORDINATOR

medstarambulance; Clinton Charter Township (MI); On-site; USD 40,000 - 60,000; Full time

Job summary

medstarambulance in Clinton Charter Township, Michigan, is seeking an EMS Timekeeper to oversee payroll processing and ensure accurate timecard auditing. You will interact with field supervisors and payroll personnel, adjust pay codes, and maintain accurate records while ensuring compliance with labor regulations.

The ideal candidate will possess knowledge of payroll practices and be capable of resolving discrepancies effectively. This position plays a vital role in ensuring payroll accuracy and timely processing.

Qualifications

• Knowledge of payroll and timekeeping practices.

Responsibilities

• Review and audit employee timecards for accuracy, completeness, and compliance with company policies.
• Verify scheduled shifts against actual hours worked using scheduling and timekeeping systems.
• Adjust pay codes as necessary for payroll-related items.
• Correct scheduling discrepancies to reflect approved work schedules.
• Research and resolve missing punches and payroll discrepancies.
• Communicate with employees regarding timekeeping issues and corrections.
• Ensure overtime calculations comply with applicable requirements.
• Maintain accurate records supporting payroll adjustments.
• Monitor payroll deadlines for reviewing timecards.
• Assist with payroll audits and provide reports related to payroll accuracy.
• Support compliance with labor agreements and regulations.
• Generate and distribute timekeeping reports as requested by management.
• Identify trends in timekeeping issues and recommend improvements.

Job description

EMS Timekeeper Job Description

Job Title: EMS Timekeeper / Payroll Timecard Coordinator

Department: Operations / Payroll Support

Reports To: Operations Manager, Payroll Manager, or Human Resources Director

Position Summary

The EMS Timekeeper is responsible for reviewing, auditing, and approving employee timecards to ensure accurate payroll processing. This position works closely with field supervisors, scheduling staff, payroll personnel, and employees to verify hours worked, adjust pay codes, reconcile schedule discrepancies, and ensure compliance with company policies, labor regulations, and collective bargaining agreements when applicable.

Essential Duties and Responsibilities

• Review and audit employee timecards for accuracy, completeness, and compliance with company policies.
• Verify scheduled shifts against actual hours worked using scheduling and timekeeping systems.
• Adjust pay codes as necessary for overtime, training, PTO, sick leave, bereavement leave, jury duty, shift differentials, and other payroll‑related items.
• Correct scheduling discrepancies and ensure timecards accurately reflect approved work schedules.
• Research and resolve missing punches, attendance exceptions, and payroll discrepancies.
• Communicate with employees, supervisors, and managers regarding timekeeping issues and required corrections.
• Ensure overtime calculations comply with federal, state, local, and organizational requirements.
• Maintain accurate records and documentation supporting payroll adjustments and approvals.
• Monitor payroll deadlines and ensure all timecards are reviewed and approved within established timelines.
• Assist with payroll audits and provide reports related to attendance, labor utilization, and payroll accuracy.
• Support compliance with labor agreements, company policies, Fair Labor Standards Act (FLSA), and applicable regulations.
• Generate and distribute timekeeping reports as requested by management.
• Identify trends or recurring timekeeping issues and recommend process improvements.

Knowledge, Skills, and Abilities

Knowledge of payroll and timekeeping practices.