EMS Administrative Coordinator: Billing & HR Support

Hamilton County Hospital District; Hamilton (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Hamilton County Hospital District in Hamilton, TX 76531 is seeking an administrative professional to support EMS operations and payroll readiness through billing QA, scheduling, and records management.

The role requires strong organization, confidentiality, and proficient Google-based tools, with EMS experience preferred and a HS diploma required. On-site position with opportunities to contribute to cross-functional projects.

Qualifications

• High school diploma or GED required.
• EMS experience is required.
• Associate degree preferred.
• Prior administrative experience in healthcare, EMS, hospital, or public safety preferred.
• Strong organizational and multitasking skills.
• Proficient with Google tools (Gmail, Drive, Sheets, Docs).
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work independently and prioritize tasks effectively.

Responsibilities

• Perform billing quality assurance reviews to ensure patient care reports are complete and accurate prior to billing submission.
• Assist with coordination of medication ordering, receiving, inventory tracking, and related documentation.
• Coordinate employee health processes including screenings and immunization records.
• Assist with onboarding of new employees including paperwork and orientation coordination.
• Coordinate ordering and distribution of employee uniforms and supplies.
• Manage non-clinical complaints and assist with follow-up documentation.
• Review and manage employee timecards for payroll accuracy.
• Answer department phone calls, route calls, and take detailed messages.
• Assist with collection and preparation of records for subpoenas and legal requests.
• Coordinate student clinical scheduling and communication with educational institutions.
• Coordinate interviews for prospective employees including scheduling and logistics.
• Maintain organized filing systems and administrative records.
• Assist leadership with special projects and other duties as assigned.

Skills

Organizational skills

Multitasking

Google suite proficiency

Verbal and written communication

Confidentiality

Independent work

Education

High school diploma or GED

Associate degree preferred

Tools

Google programs

Job description

Hamilton County Hospital District in Hamilton, TX 76531 is seeking an administrative professional to support EMS operations and payroll readiness through billing QA, scheduling, and records management.

The role requires strong organization, confidentiality, and proficient Google-based tools, with EMS experience preferred and a HS diploma required. On-site position with opportunities to contribute to cross-functional projects.