EMS Administrative Assistant

Hamilton County Hospital District; Hamilton (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Hamilton County Hospital District in Hamilton, TX 76531 is seeking an administrative professional to support EMS operations and payroll readiness through billing QA, scheduling, and records management.

The role requires strong organization, confidentiality, and proficient Google-based tools, with EMS experience preferred and a HS diploma required. On-site position with opportunities to contribute to cross-functional projects.

Qualifications

• High school diploma or GED required.
• EMS experience is required.
• Associate degree preferred.
• Prior administrative experience in healthcare, EMS, hospital, or public safety preferred.
• Strong organizational and multitasking skills.
• Proficient with Google tools (Gmail, Drive, Sheets, Docs).
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work independently and prioritize tasks effectively.

Responsibilities

• Perform billing quality assurance reviews to ensure patient care reports are complete and accurate prior to billing submission.
• Assist with coordination of medication ordering, receiving, inventory tracking, and related documentation.
• Coordinate employee health processes including screenings and immunization records.
• Assist with onboarding of new employees including paperwork and orientation coordination.
• Coordinate ordering and distribution of employee uniforms and supplies.
• Manage non-clinical complaints and assist with follow-up documentation.
• Review and manage employee timecards for payroll accuracy.
• Answer department phone calls, route calls, and take detailed messages.
• Assist with collection and preparation of records for subpoenas and legal requests.
• Coordinate student clinical scheduling and communication with educational institutions.
• Coordinate interviews for prospective employees including scheduling and logistics.
• Maintain organized filing systems and administrative records.
• Assist leadership with special projects and other duties as assigned.

Skills

Organizational skills

Multitasking

Google suite proficiency

Verbal and written communication

Confidentiality

Independent work

Education

High school diploma or GED

Associate degree preferred

Tools

Google programs

Job description

Job Details

Job Location: HAMILTON, TX 76531

Essential Job Functions

• Perform billing quality assurance reviews to ensure patient care reports and documentation are complete and accurate prior to billing submission
• Assist with coordination of medication ordering, receiving, inventory tracking, and related documentation
• Coordinate employee health processes including required screenings, immunization records, and compliance tracking
• Assist with onboarding of new employees including paperwork completion, orientation coordination, and system access requests
• Coordinate ordering and distribution of employee uniforms and related supplies
• Manage and track non-clinical complaints and assist with complaint follow-up documentation
• Review and manage employee timecards for accuracy and completeness prior to payroll processing
• Answer department phone calls, route calls appropriately, and take detailed messages
• Assist with collection and preparation of records related to subpoenas, legal requests, and documentation requests
• Coordinate student clinical scheduling and maintain communication with educational institutions
• Coordinate interviews for prospective employees including scheduling, applicant communication, and interview logistics
• Maintain organized filing systems and administrative records
• Assist leadership with special projects and other administrative duties as assigned

Qualifications

Minimum Qualifications

• High school diploma or GED required
• Must have previous EMS experience
• Associate degree preferred
• Previous administrative experience in healthcare, EMS, hospital, or public safety setting preferred
• Strong organizational and multitasking skills
• Proficient computer skills including Google programs
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Ability to work independently and prioritize tasks effectively