Employment Program Manager

Veterans Village of San Diego; San Diego (CA); On-site; USD 69,000 - 72,000; Full time

Job summary

An established industry player is seeking dedicated individuals to join their team, committed to serving veterans. This role involves supporting the Site Director, managing administrative tasks, and ensuring compliance with program requirements. The ideal candidate will possess strong management and communication skills, be proficient in Microsoft Office, and have a passion for helping others. If you are looking to make a meaningful impact in the lives of veterans while working in a collaborative and supportive environment, this opportunity is perfect for you.

Qualifications

• 4+ years of management experience required.
• 3+ years in an administrative support role.
• Proficient in Microsoft Office Suite.

Responsibilities

• Serve as primary contact for the Site Director and external agencies.
• Prepare reports and correspondence on behalf of the Director.
• Manage performance reviews and assist with grant writing.

Skills

Management

Administrative Support

Communication Skills

Customer Service

Microsoft Office Suite

Analytical Skills

Multi-tasking

Cultural Sensitivity

Education

High School Diploma

AA Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Details

Job Location: Veterans Village of San Diego - San Diego, CA

Position Type: Full Time

Salary Range: $69000.00 - $72000.00 Salary/year

Job Shift: Any

Description

PURSUE YOUR PASSION, Not Just Another Job!

Veterans Village of San Diego is looking for employees who are passionate about serving all veterans. Changing the life of a vet takes a whole lot of work. It also takes dedication and commitment to our motto: Leave No One Behind. But the rewards are out of this world! We work hard, but we also enjoy having fun together. If you wish to be a part of this team and are ready to work for a cause then VVSD is the place to start!

Compensation:

$69,000 - $72,000/per year

Job Summary:

Serve as the primary point of contact for the Site Director: sharing information with representatives of DOL, EDD, County of San Diego, business, and community organizations. Explain policies and procedures to staff, veterans, and clients. Assist with interviewing potential employment case manager candidates. Attends Program Staff meetings and assists with the preparation of monthly reports to the separate funding sources

Essential Duties and Responsibilities:

• Monitors program performance within individual contracts and reviews program activities to assist with compliance on all contract requirements.
• Contacts outside agencies regarding employment and training and keeps current on employment related issues.
• Explain policies and procedures to staff, veterans, and clients.
• Prepares correspondence including reports, e-mails, letters, presentations, and other documentation on behalf of the Director.
• Manage the performance review process for case managers, providing feedback and setting actionable goals to enhance department strengths and address areas for improvement
• Complete monthly, quarterly, and close-out reports for state and federal grants.
• Data entry and recordkeeping for both state and federal programs to include CalJOBS, Technical Performance Reporting and Narratives; Rosters of program participants, training, placements, and supportive service spending.
• Manage and process employee timesheets using Paycom for accurate payroll administration
• Assist the Site Director with grant writing tasks and related administrative support.
• Assign individual tasks to case managers and ensure goals are clearly defined and achieved
• Disburses petty cash funds as needed.
• Responsible for storing and distribution of gift cards used for client supportive services.
• Perform scheduling, meeting, and periodic travel arrangements for the Site Director, some scheduling and meeting coordination for other members of the employment department.
• Conducts interview with veterans to determine eligibility and requirements for federal and state employment programs.
• Other duties as assigned.

Qualifications

Requirements and Qualifications:

• High School Diploma required; AA degree is preferred, but not required, or at least 2 years of experience in related filed.

• Minimum of 4 years’ experience in management
• Minimum of 3 years’ experience in an administrative support role
• Knowledge of Grants and Policies and Procedures related to the workforce & education opportunities
• Microsoft Office Suites Proficient (Word, Excel, PowerPoint and Outlook)
• Ability to follow directions and execute tasks successfully within an assigned time frame
• A team oriented, self-motivated individual capable of multi-tasking
• Customer service experience
• Some knowledge about community resources beneficial
• Must possess effective communication and analytical skills, both oral and written
• Able to work with and relate to participants and be culturally sensitive.

Physical Requirements:

• Ability to bend and lift light objects
• Ability to sit for extended periods of time while viewing a computer monitor
• Dexterity of hands and fingers to operate a computer keyboard
• Capable of hearing and speaking to exchange information
• Seeing to read reports and data
• Ability to speak English
• Must be able to work in a noisy, busy environment.