Employment Authorization Specialist - NIH

ADP, Inc.; Bethesda (MD); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401K/Profit Sharing Plan

Flexible Spending Accounts

Pretax Parking & Transportation Plan

Short-Term & Long-Term Disability

Life & AD&D Insurance

Professional Development/Education

Employee Discount Program

Employee Assistance Program

Travel Assistance Program

Job summary

Global Solutions Network, a federal government contracting firm, is seeking an Employment Authorization Specialist for NIH in Bethesda, MD. The role is full-time with an hourly salary range of $26.75–$30.00 and comprehensive benefits.

Responsibilities include reviewing and entering foreign national information, preparing immigration packages, and maintaining databases and reports. Telework may be available after onboarding, with on-site support as needed.

Qualifications

• Bachelor's degree in a related field.
• Expertise with Microsoft Office Suite (Word, Excel, Outlook).
• Strong communications skills, both oral and written.
• Excellent organizational and time management skills.

Responsibilities

• Review, edit, and enter foreign national information into the DIS database.
• Prepare immigration packages for submission to the Office of National Security for pre-sponsorship vetting.
• Confirm foreign national data require FNMS/ONS submission with the HHS Office of National Security.
• Maintain Division’s property management and required certifications.
• Draft Electronic Notice of Actions (eNOAs) for Immigration Specialist review.
• Collect NIH contract staff immigration documents for clearance by an Immigration Specialist.
• Coordinate with waiver review area to prepare information for final adjudication; manage databases and files.
• Maintain Key Contact information for NIH Institutes, Centers, and Offices.
• Follow up on arrival dates with scientists and adjust as needed.
• Create new cases in DIS Databases for Immigration Specialist review.
• Prepare databases and reports, including spreadsheets and interpretations.
• Maintain physical office files and databases for tracking activities.
• Assist with Enterprise Database (nVISTAS) maintenance and updates.
• Assist with website content updates.
• Prepare graphs, charts and PowerPoint presentations.
• Provide software support and advice to office staff.
• Liaise with external technology sources and perform software testing/audits.
• Provide onboarding support to temporary workers and new Division hires.
• Assist Front Office with reception duties and document handling.
• Offer on-site support with possible telework after three months.

Skills

MS Office Suite

Communication skills

Organization skills

Time management

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Employment Authorization Specialist - NIH

Bethesda, MD, US

Salary Range: $26.75 To $30.00 Hourly

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

Responsibilities

• Review, edit, and enter foreign national information from Form 829-1 and 2 and the Division of International Services (DIS) Portal into to the DIS database.
• Prepare immigration packages for submission to the Office of National Security for pre-sponsorship vetting and renewal.
• Confirms foreign national data require FNMS/ONS submission with the HHS Office of National Security.
• Be responsible for Division’s property management and maintain required certifications.
• Draft Electronic Notice of Actions (eNOAs) for Immigration Specialist (IS) review.
• As assigned, collect NIH contract staff immigration documents for clearance by an Immigration Specialist (IS).
• Work with staff in the waiver review area to include collecting and preparing all information for final adjudication; entering databases; creating files; verifying information; responding to general inquiries.
• Maintain Key Contact information for NIH Institutes, Centers, and Offices (ICOs) and FDA Centers.
• Follow-up with and confirm arrival dates with scientists, and adjust dates as needed.
• Create new cases in DIS Databases for Immigration Specialist (IS) review and processing.
• Prepare databases and reports for staff; perform various tracking and analysis of branch data to include spreadsheet preparation and interpretation.
• Maintain physical office files, including filing, sorting, file retrieval and culling of file materials.
• Maintain databases for tracking and monitoring activities.
• Assist in the management, modifications, and enhancements of the Division’s Enterprise Database (nVISTAS and associated web portal).
• Maintain a variety of computerized files and records.
• Assist with web-site content updates.
• Prepare graphs, charts and PowerPoint presentations.
• Provide software support and advice to office staff.
• Liaison (or assist with communication) with external technology sources.
• Perform testing and audits of software functionality.
• Provide temporary workers with welcome and onboarding support.
• Provide support with new Division hires to include workstation set up, network access, welcome communications, ensure inclusion in all needed Listservs/group, etc.
• As needed, assist with Front Office support; covering the front desk as assigned; answering phones and taking messages; preparing and scanning petitions and/or other paperwork; shipping petitions; handling regular mailings.
• Provide on-site services and support based on program requirements; telework flexibility may be available after three (3) months from onboarding.

Qualifications

• Bachelor's degree in a related field of study
• Expertise with Microsoft Office Suite (MS Word, Excel, Outlook).
• Strong communications skills, both oral and written.
• Excellent organizational and time management skills.
• Paid Time Off and Paid Holidays
• 401K/Profit Sharing Plan
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Professional Development/Education
• Employee Discount Program
• Employee Assistance Program
• Travel Assistance Program

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.