Employee Relations & Onboarding Coordinator

WEL Companies, Inc.; De Pere, Northern (WI, KY); Hybrid; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health Insurance, Dental & Vision

Short/Long Term Disability

401(k) & Roth IRA

Paid Time Off

EAP

Holiday Pay

Sick Pay

Onsite WELcare Clinic

Onsite Chiropractic Clinic

Onsite Fitness Center

WELness Coach

Job summary

WEL Companies, Inc. in De Pere, WI is seeking a full-time HR Assistant to support onboarding, benefits coordination, and HRIS maintenance.

You will verify I-9 documents, guide employees on data updates, and handle first-line reception tasks while collaborating with the Employee Relations team. The role requires a High School Diploma, strong communication skills, and the ability to manage multiple programs and deadlines in a fast-paced environment.

Qualifications

• High School Diploma or equivalent; required
• Associates Degree in Human Resources or related field or working towards degree; a plus
• 1+ year of experience in human resources or directly relatable experience; preferred
• Experience working with multiple computer programs simultaneously; required
• Proficient in Microsoft Office Suite; required
• Paycom HRIS and Applicant Tracking System experience; a plus
• People Element experience; a plus
• Excellent verbal and written communication skills
• Excellent organizational, time management and attention to details with proven ability to meet deadlines while multitasking
• Working demonstration of maintaining highest level of confidentiality
• Strong critical thinking and problem-solving skillset
• Excellent interpersonal and customer service skills
• Ability to function well in a high-paced and at time stressful environment
• Ability to work with a diverse group of people both internally and externally
• Working understanding of human resource principals, practices, and procedures
• Strong self-motivator, team-orientated and proactive mindset
• Working demonstration of openness to change, direction and collaborative work style and commitment
• Must abide and enforce all company standard practices, policies, and procedure
• Maintain up to date with local, state, and federal laws and regulations ensuring company policies and procedures maintain compliance
• Consistent working demonstration of organization’s culture; leading by example

Responsibilities

• Facilitates orientation and ensuring the daily tasks stay on track
• Collaborates with new hires on and offsite for benefit & employee relation onboarding, such as first day communication, conducting new hire orientation, ensuring all required new hire tasks and documents are completed timely
• Verifies I-9 documentation and completes digital I-9 form, including E-verify, adhering to applicable laws
• Provides guidance to employees on how to maintain their personal data in the HRIS
• Updates employee personal, position or seat data as needed in the HRIS and notifies IT and other applicable departments as needed, ex. Title Changes
• First line for customer service functions by answering calls, triaging inbox, answering frequently asked questions and employee requests; refers questions to appropriate employee relation team member
• Assist Employee Relation team with internal audits to ensure compliance
• Updates communications and announcements as needed
• Add employee documents to their files
• Assists with wellness benefits communication and engagement, including but not limited to Emplify onsite clinic, chiropractic services, fitness center, etc.
• Update Contact list & seating charts
• Other duties as assigned.

Skills

Verbal communication and written comms

Organizational skills

Time management

Confidentiality

Critical thinking

Interpersonal skills

Customer service

Adaptability

Change management

Team collaboration

Self-motivation

Education

High School Diploma

Associates Degree in HR or related field

Tools

Paycom HRIS

Applicant Tracking System (ATS)

Microsoft Office Suite

Job description

WEL Companies, Inc. in De Pere, WI is seeking a full-time HR Assistant to support onboarding, benefits coordination, and HRIS maintenance.

You will verify I-9 documents, guide employees on data updates, and handle first-line reception tasks while collaborating with the Employee Relations team. The role requires a High School Diploma, strong communication skills, and the ability to manage multiple programs and deadlines in a fast-paced environment.