Employee Benefits Coordinator

Texas Hcs; Spring (TX); On-site; USD 21,000 - 23,000; Full time

Benefits offered by this job

Health insurance (after 90 days)

401K (after 1 year)

Vacation accrual after 90 days

Daytime work hours

Job summary

Integrated Community Services is seeking a Full Time Employee Benefits Coordinator to manage benefits programs for the Spring/The Woodlands area. The role includes 401K, health insurance enrollments, ACA dashboards, and compliance reporting.

Responsibilities span entering contributions, open enrollment, payroll backup in Paycom, and coordinating with the Department of Labor and insurers. The ideal candidate has at least one year in office administration and strong Excel/Word skills.

Qualifications

• At least 1 year of office experience.
• Proficient in Excel, Word, and Outlook.
• Must be able to work in a fast-paced environment.
• Extremely organized and detail oriented.
• Ability to multi-task and work independently when needed.
• Experience with Paycom is a plus.

Responsibilities

• Enter 401K contributions, generate reports, and upload contributions to Transamerica Retirement Website bi-weekly.
• Set up, monitor, and adjust open enrollment in Paycom for 401K notifications (semi-annual).
• 401K Plan Audit (annual).
• Monitor and adjust ACA Dashboard in Paycom monthly.
• Enroll and terminate health insurance, add eligible employees to COBRA & BCBS via Paycom daily.
• File and submit Worksite filings to the Department of Labor quarterly.
• Verify wages from Department of Labor via online portal weekly when needed.
• EEOC Filing Report export from Paycom and import to Department of Labor annually.
• Send out FMLA notices monthly and track documentation.
• Track payments for employee portion of health insurance while on leave monthly.
• Log/track OSHA 300 filings and report employee injuries monthly.
• Update Texas Workforce Commission status log; gather related paperwork daily.
• Prepare letters to Texas Workforce Commission daily.
• Payroll back up in Paycom; process payroll occasionally bi-weekly.
• Report employee injuries to insurers and coordinate claims.
• This role includes these duties but is not limited to them.

Skills

Excel

Word

Outlook

Organization

Attention to detail

Multi-tasking

Teamwork

Independent work

10 Key

Education

High School

Tools

Paycom

Transamerica Retirement Website

Department of Labor portal

Job description

Job Details: Job Location: Corporate Office - Spring, TX, Position Type: Full Time, Education Level: High School, Salary Range: $15.00 - $17.00Hourly, Travel Percentage: None, Job Shift: Day, Job Category: Human Resources, Integrated Community Services is looking to hire for a Full time Employee Benefits Coordinator position near The Woodlands/Spring Area

Integrated Community Services house and serve over 300 individuals with intellectual disabilities statewide in group homes, natural-residential settings, and in the foster care model from six regional satellite offices.

Responsibilities

401K

• Enter contributions, generate report, and upload contributions to Transamerica Retirement Website for 401K (bi-weekly)
• Set up, monitor, and adjust open enrollment in Paycom online HR software to notify employees 1 month before open enrollment for 401K (Semi Annual)
• 401K Plan Audit (Annual)

Affordable Care Act

• Monitor and adjust Affordable Care Act Dashboard in Paycom system (Monthly)
• Monitor Series Codes for Affordable Care Act for accuracy for current and new employees in Paycom system (Monthly)

Health Insurance

• Set up, monitor, and adjust open enrollment in Paycom system to notify employees 1 month before (Annual)
• Enroll and terminate health insurance, add eligible employees to COBRA & BCBS via online portal and Paycom system (Daily)

Department of Labor

• File and Submit Multiple Worksite Filing to Department of Labor (Quarterly)
• Verification of Wages from Department of Labor via online portal (Weekly When Needed)
• EEOC Filing Report Export from Paycom system and import to Department of Labor (Annual)

FMLA

• Send out FMLA Notices (Monthly)
• Track duration and ensure proper documentation is submitted by qualified employees (Monthly)
• Track payments made for employee portion of health insurance while out on leave (Monthly)

OSHA

• Log/track and file OSHA 300 filing (Monthly)
• Employee Injury Reporting to Salus Management (Monthly)
• Compliance Posters (Annual)

Texas Workforce Commission

• Update Texas Workforce Commission Status Log spreadsheet and track all claims to completion (Daily)
• Gather all paperwork associated with Texas Workforce Commission claims and Telephone Hearings (Daily)
• Write Cover Letter to Texas Workforce Commission (Daily)

Paycom

• This position will also serve as the Payroll back up and will process payroll occasionally (Bi-Weekly)

Employee Injuries

• Reporting workplace injuries to insurance carrier
• Following up with insurance carrier to ensure all paperwork is in order and claims are processed properly
• This job includes these duties but is not limited to these duties.

Benefits

• Health insurance (after 90 days)
• 401K (after 1 year)
• Vacation Accrual after 90 days(80 hours 1 - 5 years of service, 120 hours after 5 years of service)
• Daytime work hours (8 am to 5 pm)

Qualifications

• Must have at least 1 year of office experience
• Proficient in Excel, Word, and Outlook
• Must have 1-year experience in Excel
• Must be able to work in a fast-paced environment
• Extremely organized and detail oriented
• Ability to multi-task
• Ability to Scan, Copy, and File
• Ability to meet high speed demands with extreme accuracy and efficiency
• 10 Key Punch
• Ability to work in a team-oriented environment
• Ability to work independently in a time sensitive environment
• Ability to make sound judgment calls

Integrated Community Services is an Equal Employment Opportunity Employer.