Human Resources Benefits Coordinator

Collin College; McKinney (TX); On-site; USD 53,000 - 64,000; Full time

Job summary

Collin College is seeking a Benefits and HR Records Analyst to assist employees with Benefits enrollment and changes, process HR/Benefits records, and manage deductions for payroll.

The role involves leveraging HRIS/ERS/TRS systems, generating reports, supporting leave and retirement processes, and helping with compliance and audits. Strong Excel and communication skills are required; associate degree and two years related experience preferred.

Qualifications

• Associate degree from an accredited institution and two (2) years of related experience OR an equivalent combination of education, training and business experience.
• Bachelor’s degree from an accredited institution preferred.
• Experience with HRIS/ERS/TRS systems and benefits processing is preferred.
• Strong Excel skills and ability to generate and analyze reports for payroll deductions.

Responsibilities

• Communicate with employees about HR/Benefits processes and resolve questions related to benefits.
• Generate and compile daily, weekly, and monthly benefit reports and reconcile discrepancies with payroll.
• Enter employee data in ERS and other systems to process benefit events throughout the employee lifecycle.
• Develop solutions to improve benefit-related processes and reduce processing errors.
• Assist with new hire orientations and benefit enrollment presentations.

Skills

HR data systems

Collin College processes

Microsoft Office

Interpersonal skills

Organizational skills

Communication skills

Attention to detail

Education

Associate degree

Bachelor’s degree

Tools

HRIS

ERS

TRS

Job description

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.

Job Summary:

Assist all new and current employees with their Benefits enrollment and changes. Process and maintain various Human Resource/Benefits records, including new hire enrollment, Benefit changes, deduction calculations, discrepancy resolution files, retirement documents, Leave documents, and other Benefit-related Human Resource (HR) documents.

Required Qualifications:

Essential Duties and Responsibilities

• Communicate with current and potential employees regarding HR/Benefits processes, procedures, and systems. Assist employees in resolving questions and concerns related to their Benefits. Scan, index, and retrieve various documents into/from the college’s document management system.
• Generate and compile daily, weekly, and monthly transaction reports from ERS and HRIS to analyze, audit, reconcile, and resolve discrepancies. Collaborate with the Payroll department and share these results to provide timely and accurate deductions for payroll processing.
• Interface with various internal and external systems (HRIS, TRS, ERS, etc.) to calculate monthly compensation and benefit deductions. Enter this information and employee data in the Employee Retirement System of Texas (ERS) system to process benefit events throughout the lifecycle of an employee.
• Continuously develop and implement solutions to improve Benefit-related processes, resolve discrepancies, and correct HRIS processing errors.
• Prepare the communication and payment/premium information for current employees on Leave to ensure accurate Benefit premium billing and collection tracking.
• Present and assist with New Hire Orientations and Summer Enrollment presentations.
• Maintain retirement knowledge related to TRS, ORP, FICA Alternative Plan, 403(b) and Texa$aver 457 to assist with enrollment and transfer of funds.
• Maintain knowledge of Leave, FML, ADA, and ACA laws to order to process internal and external procedures and requirements. This includes the interactive process between employees and management.
• Collect information/data as needed to prepare reports and files for internal and external college customers, ensuring all documents required for each process are complete and accurate.
• Review, research, and audit reports and employee information for accuracy. Contact appropriate supervisors, departments, or employees to resolve discrepancies.
• Manage document archival and disposal of materials.

Supplemental Functions

• Perform other duties as assigned.
• Perform all duties and maintain all standards in accordance with college policies, procedures and Core Values.

Knowledge, Skills, and Abilities

• Knowledge of internal and external data systems
• Knowledge of Collin College organization and Human Resources processes
• Knowledge of general office equipment
• Knowledge of HR data and records retention policies
• Knowledge of employee Benefits programs
• Intermediate Excel skills and other Microsoft (MS) Office skills
• Interpersonal skills
• Organizational skills
• Ability to communicate effectively, both orally and in writing
• Ability to pay attention to detail and periodically audit data for accuracy
• Ability to perform basic and intermediate Microsoft Office functions
• Ability to create various HR reports
• Ability to maintain working knowledge of systems and data requirements
• Ability to review documents for compliance with college and accreditation requirements
• Ability to prepare premium invoices
• Ability to plan and implement assigned activities effectively

Physical Demands, Working Conditions and Physical Effort

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Required

Associate degree from an accredited institution and two (2) years of related experience OR an equivalent combination of education, training and business experience.

Preferred

Bachelor’s degree from an accredited institution.

Workday experience.

ADA and FML experience.

Equivalency Language

Two (2) additional years of experience may be substituted to meet the education requirement.

Licenses and Certifications

PHR or SHRM Certification preferred.

**This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College at its discretion to enable individuals with disabilities to perform essential functions.

Required & Preferred Qualifications (if applicable):

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.

***This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.***

Compensation Type:

Employment Type:

Full time

Hiring Minimum

$52,510.00

Hiring Maximum

$64,030.00

Compensation is determined based on experience.

**Application submission deadline is 12am of the date listed.**

11/20/2026

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.