EMIS/ CTE Specialist

accelschools; United States; Remote; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term disability insurance

Short-term disability insurance

10 paid holidays annually

Job summary

ACCEL Schools is seeking an EMIS/CTE Specialist to remotely capture, map, and report Career Tech Education and district-wide data. You will ensure compliant data extraction and timely submissions to the Ohio Department of Education and Workforce (ODEW) while troubleshooting issues and coordinating with school end-users.

The role requires Ohio residency, 3+ years EMIS experience, and strong knowledge of CTE reporting, ODDEX, and USPS data systems.

Qualifications

• High School diploma or equivalent required.
• Three years EMIS data reporting experience required.
• Knowledge of Ohio state reporting requirements (CTE/ODDEX) and EMIS compliance.

Responsibilities

• Extract and submit district EMIS data to ODEW within state deadlines.
• Map CTE courses and enter data in the state reporting area.
• Manage special student data (IEP/LEP/gifted) in the SIS.
• Troubleshoot Level 1–2 submission errors and resolve ODDEX flags.
• Support CRDC and FLICS reporting.
• Communicate errors to end-users and guide data correction at source.
• Maintain documentation and records in SharePoint and USPS data.
• Keep staff data up-to-date for USPS reporting and compliance.
• Attend ODEW training and EMIS team meetings to stay compliant.

Skills

Data entry

Remote work

Prioritization under deadlines

Effective communication

Education

High School diploma or equivalent

Tools

PowerSchool

Salesforce

USPS

Data Collector

Cross Check

Smartsheet

SharePoint

Job description

About ACCEL Schools

ACCEL Schools is a growing network of 90 charter schools employing a diverse staff of passionate professionals who value research-based practices and desire to grow professionally. Due to our expanding Career Tech Education (CTE) and central state reporting programs across our schools, we are seeking a dedicated Education Management Information Systems (EMIS) / CTE Specialist to join our remote state reporting team.

Job Summary

The EMIS / CTE Specialist is responsible for accurately capturing, mapping, and reporting Career Tech Education and district-wide student data. This role ensures compliant data extraction, file preparation, and submission to the Ohio Department of Education and Workforce (ODEW). The specialist actively troubleshoots Level 1 and Level 2 errors, coordinates with school-level end-users, manages state compliance programs, and maintains critical staff data systems. This position is Remote and Ohio Residence is Required.

Key Responsibilities

• Data Submissions & Validation: Extract district data from various source systems, prepare files, and upload them into the Data Collector for compliant EMIS processing and timely submission to ODEW under strict state deadlines.
• CTE Course Mapping & Data Entry: Record CTE classes for each school onto Smartsheet, determine necessary course mapping, and adjust course sections within the state reporting area as required.
• Special Student Populations: Enter, update, and manage student data related to special education, Limited English Proficiency (LEP), and gifted programs within the Student Information System (SIS).
• Error Resolution & Systems Audit: Investigate, troubleshoot, and resolve Level 1 and Level 2 submission errors. Work within the Ohio District Data Exchange (ODDEX) to resolve flags and errors.
• Federal & State Reporting Programs: Complete Civil Rights Data Collection (CRDC) reporting and Federal Low Income Count System (FLICS) reporting.
• School & Team Collaboration: Communicate submission errors and systemic problems directly to the CTE Department and school end-users, guiding and assisting local staff to correct data at the source.
• Records & Documentation: Maintain history records for Effective Date Records (including the Disadvantagement field), organize Level 2 Reports to SharePoint, and author clear, user-friendly EMIS documentation for district end-users.
• Staff Data Maintenance: Maintain and update staff data for compliance reporting within the Uniform School Payroll System (USPS).
• Continuous Compliance: Maintain deep, up-to-date knowledge of Ohio state reporting requirements by attending ODEW professional development sessions and participating in all monthly EMIS team meetings.

Qualifications

• Education: High School diploma or equivalent required.
• Residency: Must be a current resident of the State of Ohio.
• Experience: Minimum of three (3) years of prior EMIS data reporting experience required.
• Specialized Knowledge: Direct experience with CTE Reporting (including specific coding and state requirements), proficiency with ODDEX, and a comprehensive understanding of general EMIS compliance (student, staff, course, calendar, testing, and financial data).
• Technical Skills: Advanced proficiency in data entry and MS Office (specifically Excel and Word). Demonstrated competency with education software and tools (e.g., PowerSchool , Salesforce, USPS, Data Collector, Cross Check, Smartsheet, and SharePoint). Experience using help desk ticketing systems is preferred.
• Professional Skills: Ability to work independently in a remote environment while collaborating effectively with a team; strong prioritization skills to execute tasks under pressure and meet rigid state deadlines.
• Communication: High-quality written and verbal communication skills with a proven ability to manage and protect confidential student and employee information.
• Background Screening: Successful completion of state and federal criminal background checks.

Compensation and Benefits

The annual starting salary for this position is $65,000 - $70,000. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

We offer the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, 10 paid holidays annually.

• medical insurance
• dental insurance
• vision insurance
• 401(k) retirement plan
• life insurance
• long-term disability insurance
• short-term disability insurance
• 10 paid holidays annually

Paid Time Off: Paid Time Off to cover sick, vacation, and personal absences.

We offer several plans to choose from, with a wide range of deductibles and co- insurance levels. We offer plans with set co-pays for certain medical services, a