Emerging Project Manager - Pool Construction

COASTAL POOLS LLC; Grasonville (MD); On-site; USD 65,000 - 85,000; Full time

Job summary

Coastal Pools is seeking an Assistant Project Manager (APM) to support pool construction projects from preconstruction through close-out. The role partners with Project Managers, the Production team, field leadership, and vendors to ensure schedules, materials, and documentation stay on track.

This developmental position offers hands-on exposure to the full lifecycle of pool construction, with increasing independence as knowledge grows while the Project Manager maintains ultimate accountability.

Responsibilities

• Assist Project Managers with projects from preconstruction through completion and close-out.
• Maintain current project schedules, milestones, task lists, and status information.
• Coordinate upcoming activities with field teams, subcontractors, vendors, and internal departments.
• Confirm that necessary materials, equipment, subcontractors, information, and approvals are in place before scheduled work.
• Help identify scheduling conflicts, missing information, or potential delays and elevate them early.
• Participate in project and production meetings and follow through on assigned action items.
• Assist with project handoffs from Sales into Production.
• Review project files for completeness before construction begins.
• Help coordinate preconstruction meetings, site information, plans, selections, permits, materials, and other project requirements.
• Verify that required documentation and information are available to the appropriate teams.
• Help identify discrepancies or unresolved items before they affect field execution.
• Assist with material ordering, delivery coordination, and confirmation of project-specific materials.
• Communicate with vendors and subcontractors regarding schedules, availability, project requirements, and status.
• Track outstanding materials and follow up on delayed or missing items.
• Help ensure subcontractors have the information necessary to complete assigned work.
• Escalate vendor, subcontractor, material, or scheduling problems to the Project Manager promptly.
• Maintain accurate and timely project records in JobTread and other company systems.
• Update project notes, schedules, photos, task completion, change information, and other required documentation.
• Assist with change-order documentation and ensure approved changes are properly communicated.
• Maintain organized project files so information is accessible to Production, field teams, and other stakeholders.
• Document project issues and follow-up items rather than relying on verbal communication alone.
• Your Superintendent packet similarly emphasizes accurate daily/progress reporting, change documentation, and identifying issues that threaten project outcomes.Production Superintendent Hirin
• Support Project Managers in providing timely, professional communication to customers.
• Assist with scheduling updates, project information, selections, and routine customer questions.
• Document customer communications and commitments appropriately.
• Help ensure customer concerns are acknowledged and routed to the appropriate person for resolution.
• Represent Coastal Pools professionally at customer properties and job sites.
• Support the company's commitment to delivering a high-quality customer experience throughout construction.
• Visit project sites as needed to understand progress and verify project status.
• Develop working knowledge of pool-construction sequencing, standards, terminology, materials, and quality expectations.
• Assist with project readiness and quality-control checkpoints.
• Communicate observed discrepancies or potential quality concerns to the Project Manager and appropriate field leader.
• Help ensure incomplete work, punch-list items, and close-out requirements are documented and tracked through completion.
• Develop an understanding of project budgets, scopes, labor, subcontractor costs, material costs, and change orders.
• Assist Project Managers with tracking project costs and identifying potential variances.
• Verify supporting information is available for changes affecting project scope or cost.
• Escalate potential budget impacts before commitments are made.

Job description

Coastal Pools is seeking an Assistant Project Manager (APM) to support pool construction projects from preconstruction through close-out. The role partners with Project Managers, the Production team, field leadership, and vendors to ensure schedules, materials, and documentation stay on track.

This developmental position offers hands-on exposure to the full lifecycle of pool construction, with increasing independence as knowledge grows while the Project Manager maintains ultimate accountability.