Assistant Project Manager

COASTAL POOLS LLC; Grasonville (MD); Sur place; USD 65 000 - 85 000; Plein temps

Résumé du poste

Coastal Pools is seeking an Assistant Project Manager (APM) to support pool construction projects from preconstruction through close-out. The role partners with Project Managers, the Production team, field leadership, and vendors to ensure schedules, materials, and documentation stay on track.

This developmental position offers hands-on exposure to the full lifecycle of pool construction, with increasing independence as knowledge grows while the Project Manager maintains ultimate accountability.

Responsabilités

• Assist Project Managers with projects from preconstruction through completion and close-out.
• Maintain current project schedules, milestones, task lists, and status information.
• Coordinate upcoming activities with field teams, subcontractors, vendors, and internal departments.
• Confirm that necessary materials, equipment, subcontractors, information, and approvals are in place before scheduled work.
• Help identify scheduling conflicts, missing information, or potential delays and elevate them early.
• Participate in project and production meetings and follow through on assigned action items.
• Assist with project handoffs from Sales into Production.
• Review project files for completeness before construction begins.
• Help coordinate preconstruction meetings, site information, plans, selections, permits, materials, and other project requirements.
• Verify that required documentation and information are available to the appropriate teams.
• Help identify discrepancies or unresolved items before they affect field execution.
• Assist with material ordering, delivery coordination, and confirmation of project-specific materials.
• Communicate with vendors and subcontractors regarding schedules, availability, project requirements, and status.
• Track outstanding materials and follow up on delayed or missing items.
• Help ensure subcontractors have the information necessary to complete assigned work.
• Escalate vendor, subcontractor, material, or scheduling problems to the Project Manager promptly.
• Maintain accurate and timely project records in JobTread and other company systems.
• Update project notes, schedules, photos, task completion, change information, and other required documentation.
• Assist with change-order documentation and ensure approved changes are properly communicated.
• Maintain organized project files so information is accessible to Production, field teams, and other stakeholders.
• Document project issues and follow-up items rather than relying on verbal communication alone.
• Your Superintendent packet similarly emphasizes accurate daily/progress reporting, change documentation, and identifying issues that threaten project outcomes.Production Superintendent Hirin
• Support Project Managers in providing timely, professional communication to customers.
• Assist with scheduling updates, project information, selections, and routine customer questions.
• Document customer communications and commitments appropriately.
• Help ensure customer concerns are acknowledged and routed to the appropriate person for resolution.
• Represent Coastal Pools professionally at customer properties and job sites.
• Support the company's commitment to delivering a high-quality customer experience throughout construction.
• Visit project sites as needed to understand progress and verify project status.
• Develop working knowledge of pool-construction sequencing, standards, terminology, materials, and quality expectations.
• Assist with project readiness and quality-control checkpoints.
• Communicate observed discrepancies or potential quality concerns to the Project Manager and appropriate field leader.
• Help ensure incomplete work, punch-list items, and close-out requirements are documented and tracked through completion.
• Develop an understanding of project budgets, scopes, labor, subcontractor costs, material costs, and change orders.
• Assist Project Managers with tracking project costs and identifying potential variances.
• Verify supporting information is available for changes affecting project scope or cost.
• Escalate potential budget impacts before commitments are made.

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

4 days ago Requisition ID: 1025

Salary Range: $65,000.00 To $85,000.00 Annually

POSITION DESCRIPTION

Department: Production
Position Type: Full-Time
Reports To: Project Manager / Production Manager
Location: Queenstown / Grasonville, MD *10 minutes over Bay Bridge and 15 minutes from Annapolis*
Travel Required: Local — office and project sites
Direct Reports: None

About Coastal Pools

Coastal Pools is one of the area’s leading custom pool builders, dedicated to making an impact and creating an extraordinary experience for our customers—building quality pools, providing exceptional service, giving back to the communities where we work and live, and fostering a culture of opportunity and growth for our Associates throughout their careers.

Coastal Pools was recognized as2025 Best of Annapolis & Eastern Shore and consistently ranks among the top pool builders in the region.Production Superintendent Hirin

The Role at a Glance

TheAssistant Project Manager (APM) supports the successful planning, coordination, documentation, and completion of pool construction projects from preconstruction through close-out.

Working closely with Project Managers, the Production team, field leadership, subcontractors, vendors, and customers, the APM helps ensure project information is accurate, materials and resources are coordinated, schedules remain current, documentation is complete, and issues are identified before they become larger problems.

This is adevelopmental project-management role designed for someone who wants to learn the full lifecycle of pool construction and grow into greater project ownership.

The APM is expected to become increasingly independent as knowledge and capability develop, while the Project Manager retains ultimate accountability for assigned projects until responsibility is formally transitioned.

What You’ll Own

Project Coordination & Scheduling

• Assist Project Managers with projects from preconstruction through completion and close-out.
• Maintain current project schedules, milestones, task lists, and status information.
• Coordinate upcoming activities with field teams, subcontractors, vendors, and internal departments.
• Confirm that necessary materials, equipment, subcontractors, information, and approvals are in place before scheduled work.
• Help identify scheduling conflicts, missing information, or potential delays and elevate them early.
• Participate in project and production meetings and follow through on assigned action items.

Preconstruction & Project Readiness

• Assist with project handoffs from Sales into Production.
• Review project files for completeness before construction begins.
• Help coordinate preconstruction meetings, site information, plans, selections, permits, materials, and other project requirements.
• Verify that required documentation and information are available to the appropriate teams.
• Help identify discrepancies or unresolved items before they affect field execution.
• Assist with material ordering, delivery coordination, and confirmation of project-specific materials.
• Communicate with vendors and subcontractors regarding schedules, availability, project requirements, and status.
• Track outstanding materials and follow up on delayed or missing items.
• Help ensure subcontractors have the information necessary to complete assigned work.
• Escalate vendor, subcontractor, material, or scheduling problems to the Project Manager promptly.

Project Documentation

• Maintain accurate and timely project records inJobTread and other company systems.
• Update project notes, schedules, photos, task completion, change information, and other required documentation.
• Assist with change-order documentation and ensure approved changes are properly communicated.
• Maintain organized project files so information is accessible to Production, field teams, and other stakeholders.
• Document project issues and follow-up items rather than relying on verbal communication alone.

Your Superintendent packet similarly emphasizes accurate daily/progress reporting, change documentation, and identifying issues that threaten project outcomes.Production Superintendent Hirin

Customer Communication & Experience

• Support Project Managers in providing timely, professional communication to customers.
• Assist with scheduling updates, project information, selections, and routine customer questions.
• Document customer communications and commitments appropriately.
• Help ensure customer concerns are acknowledged and routed to the appropriate person for resolution.
• Represent Coastal Pools professionally at customer properties and job sites.
• Support the company's commitment to delivering a high-quality customer experience throughout construction.

Quality & Field Support

• Visit project sites as needed to understand progress and verify project status.
• Develop working knowledge of pool-construction sequencing, standards, terminology, materials, and quality expectations.
• Assist with project readiness and quality-control checkpoints.
• Communicate observed discrepancies or potential quality concerns to the Project Manager and appropriate field leader.
• Help ensure incomplete work, punch-list items, and close-out requirements are documented and tracked through completion.

Budget & Change Management

• Develop an understanding of project budgets, scopes, labor, subcontractor costs, material costs, and change orders.
• Assist Project Managers with tracking project costs and identifying potential variances.
• Verify supporting information is available for changes affecting project scope or cost.
• Escalate potential budget impacts before commitments are made.