Emergency Senior Secretary: Public Service Admin Lead

County of Los Angeles; California; On-site; USD 45,000 - 60,000; Full time

Job summary

LOS ANGELES COUNTY OFFICE OF THE ASSESSOR seeks a Senior Secretary V for emergency, full-time support. The role requires managing calendars, handling inquiries, drafting documents, and coordinating communications with departments and external partners.

A typing speed of 40 words per minute is required, with a path to permanent employment for successful performers. The position is located in the Hall of Administration, Downtown Los Angeles, under an emergency appointment framework with a focus on

Qualifications

• Option 1: One year of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V, Senior Secretary III, Senior Secretary IV, Management Secretary I or Management Secretary II.
• Option 2: One year of experience at the level of Los Angeles County's class of Staff Assistant I assisting the manager of a line operation in a County department.
• Option 3: Two years of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II.
• Option 4: Two years of highly responsible legal secretarial experience.

Responsibilities

• Maintaining and coordinating the manager's calendar by scheduling and prioritizing appointments, meetings, speaking engagements, and travel arrangements; responding to meeting requests and event invitations to ensure the efficiency and organization of the manager's schedule.
• Responding and resolving routine inquiries from stakeholders by gathering information to route the inquiry to the appropriate staff and following up to ensure timely resolution.
• Preparing documents for posting on intranet and portal; preparing agendas and minutes; proofreading and obtaining manager signatures.
• Serving as a liaison between management, staff, and other County departments and external organizations to coordinate communications.
• Collecting, compiling, verifying information to prepare reports and management documents for operational purposes.

Skills

Secretarial experience

Typing 40 wpm

Communication

Customer service

Job description

LOS ANGELES COUNTY OFFICE OF THE ASSESSOR seeks a Senior Secretary V for emergency, full-time support. The role requires managing calendars, handling inquiries, drafting documents, and coordinating communications with departments and external partners.

A typing speed of 40 words per minute is required, with a path to permanent employment for successful performers. The position is located in the Hall of Administration, Downtown Los Angeles, under an emergency appointment framework with a focus on