SENIOR SECRETARY V - EMERGENCY

County of Los Angeles; California; On-site; USD 45,000 - 60,000; Full time

Job summary

LOS ANGELES COUNTY OFFICE OF THE ASSESSOR seeks a Senior Secretary V for emergency, full-time support. The role requires managing calendars, handling inquiries, drafting documents, and coordinating communications with departments and external partners.

A typing speed of 40 words per minute is required, with a path to permanent employment for successful performers. The position is located in the Hall of Administration, Downtown Los Angeles, under an emergency appointment framework with a focus on

Qualifications

• Option 1: One year of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V, Senior Secretary III, Senior Secretary IV, Management Secretary I or Management Secretary II.
• Option 2: One year of experience at the level of Los Angeles County's class of Staff Assistant I assisting the manager of a line operation in a County department.
• Option 3: Two years of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II.
• Option 4: Two years of highly responsible legal secretarial experience.

Responsibilities

• Maintaining and coordinating the manager's calendar by scheduling and prioritizing appointments, meetings, speaking engagements, and travel arrangements; responding to meeting requests and event invitations to ensure the efficiency and organization of the manager's schedule.
• Responding and resolving routine inquiries from stakeholders by gathering information to route the inquiry to the appropriate staff and following up to ensure timely resolution.
• Preparing documents for posting on intranet and portal; preparing agendas and minutes; proofreading and obtaining manager signatures.
• Serving as a liaison between management, staff, and other County departments and external organizations to coordinate communications.
• Collecting, compiling, verifying information to prepare reports and management documents for operational purposes.

Skills

Secretarial experience

Typing 40 wpm

Communication

Customer service

Job description

LOS ANGELES COUNTY OFFICE OF THE ASSESSOR

OPEN COMPETITIVE - EMERGENCY

WHEN TO APPLY

We will be accepting online applications from Tuesday, October 13, 2026, at 8:00 AM (PT). All applications must be received before 5:00 PM (PT) on Wednesday, October 21, 2026, to be accepted.

EXAM NUMBER

G2104N-FR

WHO WE ARE

We are the Los Angeles County Office of the Assessor, the largest office of its kind in the nation with 1,400 employees, providing the foundation for a property tax system that generates $24 billion annually. The Office of the Assessor is seeking qualified candidates to fill emergency Senior Secretary V vacancies related to this unprecedented natural disaster. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

The LA County Board of Supervisors has unanimously ratified a Proclamation of Local Emergency in response to the windstorms and wildfires including the Palisades and Eaton Fires, that have devastated communities across the County. We are looking for qualified and passionate individuals to assist the County in mobilizing resources and support needed to help our residents recover and rebuild. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Senior Secretary V.

ABOUT THE POSITION

The Senior Secretary V position provides full-time administrative secretarial support and is distinguished by their reporting manager.

• Maintaining and coordinating the manager's calendar by scheduling and prioritizing appointments, meetings, speaking engagements, and travel arrangements; responding to meeting requests and event invitations to ensure the efficiency and organization of the manager's schedule.
• Responding and resolving routine in-person, email, or phone inquiries (e.g., information requests, complaints, concerns) from stakeholders (e.g., management, employees, and members of the public) by gathering and clarifying information to route the inquiry to the appropriate staff and following up as necessary to ensure timely and effective resolution to promote responsive customer service.
• Preparing a variety of documents (e.g., letters, memoranda, emails, intra-office notices, and messages) for posting on the departmental intranet and portal with or without dictation; preparing agendas for executive and management staff meetings; documenting minutes at confidential meetings; proofreading for accuracy and editing time-sensitive documents; obtaining appropriate manager signatures; and ensuring that documents are completed in accordance with departmental policies and procedures.
• Serving as a liaison between management, staff, and other County departments, governmental agencies, and external organizations by coordinating communications, exchanging information, and facilitating the completion of administrative activities.
• Collecting, compiling, verifying, and analyzing information from departmental databases, records, files, and other sources to prepare reports, summaries, correspondence, and management documents for statistical, informational, and operational purposes. Coordinating with departmental staff and other stakeholders to obtain, validate, and organize information, ensuring accuracy, completeness, and timely presentation of materials.
• Assisting in evaluating administrative and operational activities and developing recommendations for revisions to office, secretarial, and clerical policies and procedures. Reviewing administrative processes and operational data and supporting the implementation of approved changes to enhance office efficiency and effectiveness.
• Coordinating the receipt, processing, distribution, and dissemination of correspondence, reports, forms, and other documents using appropriate electronic and physical delivery methods. Maintaining office filing and records management systems by creating, organizing, retrieving, and preserving electronic and hard-copy records, including confidential and sensitive documents, to ensure accurate recordkeeping and efficient office operations.
• Maintaining office equipment and supplies, records, and administrative support systems by monitoring inventory levels.

SELECTION REQUIREMENTS

Option 1: One year of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V, Senior Secretary III, Senior Secretary IV, Management Secretary I or Management Secretary II.

Option 2: One year of experience at the level of Los Angeles County's class of Staff Assistant I assisting the manager of a line operation in a County department.

Option 3: Two years of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II.

Option 4: Two years of highly responsible legal secretarial experience.

Note: You MUST meet ONE requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

SPECIAL REQUIREMENTS

Highly responsible is defined as the role involving significant accountability, often including tasks that have a direct impact on the organization or require trust and discretion, such as managing confidential documents or representing executives in communications.

You may still qualify even if your job title isn’t exactly the same as the ones listed. What matters is that your experience is at a similar level — meaning your job involves similar responsibilities, requires comparable skills and knowledge, and takes place within a similar organizational structure. Please provide a clear explanation of your experience to demonstrate that it is at the appropriate level.

Highly responsible legal secretarial experience is defined as administrative work that requires independent judgment, a strong understanding of legal procedures, and responsibility for preparing and managing legal documents, maintaining critical deadlines, and coordinating with attorneys, courts, and clients in a confidential and time-sensitive environment.

OTHER REQUIREMENT

The Senior Secretary V position requires a typing proficiency of 40 words per minute.

IMPORTANT TYPING TEST INFORMATION

A qualifying typing performance test of 40 net words-per-minute will be administered to applicants who have not held a typing position in the service of the Los Angeles County. Applicants must successfully complete the typing performance test at time of filing to qualify.

Applicants who have taken and passed the required performance test administered by another County department must attach a copy of their typing certificate or typing test result email to their application at the time of filing OR email it within seven (7) calendar days from the date of application filing to [e-mail].

Applicants who have not taken a typing test administered by Los Angeles County, can apply to the Typing Test-Score Banking Only posting consisting of a timed typing test designed to measure speed accuracy in typing by clicking HERE.

The following applicants are NOT required to take the County typing test: Those candidates who currently hold or have held a typing position with the requisite words per minute in the service of the Los Angeles County.

LICENSE

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS 2 - LIGHT

This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

ASSESSMENT PROCESS

During your initial work period, the appointing department will evaluate your performance. Appointees who achieve a passing score will be considered for permanent appointment to Senior Secretary V. If permanently appointed to the position, you will be subject to a probationary period based on the classification.

VACANCY INFORMATION

Applicants under this Emergency Appointment recruitment effort will be appointed to fill vacancies within the Office of the Assessor. The vacancies are based at the Hall of Administration, 500 West Temple Street, in downtown Los Angeles. The location is close to public transportation and parking options.

SOCIAL SECURITY NUMBER

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES

For candidates who may not have regular access to a computer or internet, applications can be completed on computers at public libraries throughout Los Angeles County. Applicants can find out more information about select in-person library services and locations by visiting the Los Angeles County Library website.

NO SHARING OF USER ID, E-MAIL, AND PASSWORD

All applicants must file their application using their own user ID and password. Using a family member or friend’s user ID and password may erase a candidate’s original application record.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI)

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Department Contact Name: Fabian Soriano

Department Contact Phone: [phone]

Department Contact Email: [e-mail]

ADA Coordinator Email: [e-mail]

California Relay Service Phone (Voice Carry Over [VCO]): [phone]