Senior Administrative Secretary – Emergency Ops

County of Los Angeles; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

County of Los Angeles is seeking qualified candidates for Emergency Management Secretary III in the Department of Mental Health to support the homelessness response. Positions may be hired initially for up to 90 days under an emergency order, with a path to permanent County employment based on performance.

Responsibilities include managing correspondence, screening callers, scheduling, maintaining confidential records, and supervising clerical staff as needed.

Qualifications

• Two (2) years of complex and highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V, Senior Secretary III, Senior Secretary IV, Management Secretary I, or Management Secretary II.
• Typing at 40 net words per minute; may require a typing test or certificate.

Responsibilities

• Replies to personal and other correspondence, composing letters with or without dictation.
• Screens office and telephone callers, meets the public, makes appointments, and arranges conferences and speaking engagements.
• Directs callers to other departments and officials or to other individuals, divisions, or sections of the department where assigned.
• Takes care of day-to-day inquiries or problems wherever possible.
• Secures information on the status of pending matters and reasons for delay in the completion of projects.
• Maintains office files and records, including those of a confidential nature.
• Performs confidential and personal services, as requested.
• Recognizes the need for revisions in office, clerical, and secretarial procedures, and makes recommendations regarding such changes.
• Assigns and supervises the work of other employees.

Skills

Secretarial experience

Typing 40 wpm

Job description

County of Los Angeles is seeking qualified candidates for Emergency Management Secretary III in the Department of Mental Health to support the homelessness response. Positions may be hired initially for up to 90 days under an emergency order, with a path to permanent County employment based on performance.

Responsibilities include managing correspondence, screening callers, scheduling, maintaining confidential records, and supervising clerical staff as needed.