Emergency Manager

VILLANOVA UNIVERSITY; Northern (KY); Hybrid; USD 84,000 - 105,000; Full time

Benefits offered by this job

Wellness programs

Tuition assistance

Gym membership

Professional development

Job summary

Villanova University is seeking an Emergency Manager to lead and coordinate the university’s comprehensive all-hazards emergency management program. You will develop plans, lead training, and work with multiple departments to ensure institutional readiness across campuses and events.

The role requires a bachelor’s degree in a related field and knowledge of emergency management principles, with FEMA IS certifications preferred.

Qualifications

• Bachelor’s degree in Emergency Management or closely related field.
• Comprehensive knowledge of emergency management principles (preparedness, mitigation, response, recovery, continuity, resilience).
• FEMA IS-100/200/700/800 certifications preferred.

Responsibilities

• Lead emergency management program across university campuses and operations.
• Develop and maintain emergency operations plans and annexes.
• Coordinate with University leadership and external agencies for preparedness and incident response.
• Deliver training and exercises to test and improve plans.
• Ensure compliance and records management for emergency programs.

Skills

Emergency management

Interagency coordination

Continuity planning

Public safety collaboration

Strong communication

Education

Bachelor's degree in Emergency Management

FEMA IS-100/200/700/800

Job description

Emergency Manager

Posting Details

Posting Number: 20260401S Position Title: Emergency Manager Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Avg Hours Week Department: 808-Environmental Safety Position Summary: Why work at Villanova?

• Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.

Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more

The Emergency Manager provides leadership, coordination, and administration of Villanova University’s comprehensive all-hazards emergency management program. Reporting to the Director of Environmental Health and Safety, this position is responsible for developing, implementing, and continuously improving emergency preparedness, mitigation, response, recovery, continuity, and resilience programs across the University’s campuses and operations.

The Emergency Manager works collaboratively with University leadership, Public Safety, Facilities Management, Student Life, University Communications, the Office of the Provost, University Information Technology, Athletics, Research Administration, and external partners to ensure institutional readiness for emergencies and disruptive events. The position serves as the University’s primary coordinator for emergency management planning, preparedness training, exercises, incident support, continuity planning, and emergency management program development.

The Emergency Manager develops and maintains emergency operations plans, annexes, procedures, and preparedness initiatives that support the University’s ability to protect life, maintain critical functions, sustain academic and business operations, and recover efficiently from emergencies. The position coordinates institutional emergency preparedness efforts across multiple campuses and supports major events, special events, and other activities requiring emergency planning and coordination.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties and Responsibilities: Emergency Management Program Leadership

• Serves as the University’s primary coordinator for emergency management activities, including preparedness, mitigation, response, recovery, continuity, and resilience initiatives.
• Develops, implements, and evaluates emergency management policies, procedures, standards, and programs.
• Coordinates institutional emergency preparedness initiatives across University departments, campuses, and operational areas.
• Provides guidance and consultation to University leadership regarding emergency preparedness and emergency management best practices.
• Maintains awareness of emerging threats, regulatory requirements, and industry best practices applicable to higher education emergency management.

Planning, Preparedness, and Continuity

• Develops, maintains, and updates the University’s Emergency Operations Plan and supporting annexes, procedures, and event-specific plans.
• Coordinates continuity planning initiatives to support the continuation and recovery of critical University functions, services, research activities, and academic operations.
• Conducts hazard vulnerability analyses, preparedness assessments, and program evaluations to identify risks and continuous improvement opportunities.
• Supports development of mitigation strategies and preparedness initiatives to strengthen institutional resilience.
• Maintains emergency management records, planning documentation, and compliance-related materials.

Emergency Response, Recovery, and Incident Support

• Supports University response and recovery activities during emergencies, incidents, planned events, and disruptive situations.
• Coordinates Emergency Operations Center activation, readiness, staffing, documentation, and support activities with internal partners.
• Maintains situational awareness, incident documentation, resource tracking, and status reporting during emergency events.
• Coordinates post-incident reviews (hot washes), after-action reports, corrective action planning, and improvement initiatives.
• Facilitates coordination with external emergency management agencies, public safety organizations, government entities, and community partners during incidents and recovery efforts.

Training, Exercises, and Community Outreach

• Develops and delivers emergency preparedness training and educational programs for students, faculty, staff, and University stakeholders.
• Plans, facilitates, and evaluates tabletop, functional, and full-scale exercises designed to test University plans and capabilities.
• Coordinates emergency preparedness awareness campaigns and outreach activities.
• Manages corrective action processes arising from exercises, drills, and emergency events.
• Supports compliance with emergency drill, exercise, and preparedness requirements.

Campus Partnerships and External Coordination

• Develops and maintains collaborative relationships with University departments and external agencies that support emergency preparedness and response activities.
• Serves as a liaison with local, county, state, federal, and regional emergency management organizations.
• Supports emergency planning and preparedness activities associated with major events, athletic events, commencement/ceremonial exercises, conferences, and other special activities.
• Participates in committees, working groups, and planning teams related to emergency preparedness and institutional resilience.

Program Administration

• Coordinates program metrics, documentation, records management, budgeting support, equipment readiness, and other administrative functions necessary to support emergency management operations.

Other duties as assigned

Minimum Qualifications

• Bachelor’s degree in Emergency Management, Homeland Security, Public Administration, Public Safety Administration, Environmental Health and Safety, Business Continuity, Criminal Justice, or a closely related field.
• Comprehensive knowledge of emergency management principles and practices, including preparedness, mitigation, response, recovery, continuity, and resilience.

Required

• FEMA IS-100
• FEMA IS-200
• FEMA IS-700
• FEMA IS-800

Preferred Qualifications

• Master’s degree in Emergency Management, Public Administration, Homeland Security, Public Health, Business Continuity, Risk Management, or a related discipline.

Experience in higher education emergency management.

Experience developing and implementing emergency management plans.

Experience coordinating Emergency Operations Center activities.

Experience developing and facilitating emergency exercises and drills.

Experience supporting continuity planning and recovery operations.

Experience working within complex organizations and multidisciplinary environments.

• ICS -300
• ICS -400
• G-191 Emergency Operations Center Management
• E/L 962: All-Hazards Position Specific Planning Section Chief
• IAEM – Associate Emergency Manager ( AEM )
• IAEM – Certified Emergency Manager ( CEM )
• Certified Business Continuity Professional ( CBCP )

Physical Requirements and/or Unusual Work Hours

Work is performed in both office and field environments. The position may be required to respond to emergencies outside normal business hours, including evenings, weekends, holidays, and during adverse weather conditions. Periodic travel between University campuses and off-site locations may be required. The position requires the ability to sit, stand, walk, communicate effectively, and operate computers, mobile devices, communications equipment, and other office technology for extended periods.

Special Message to Applicants: Posting Date: 09/25/2026 Closing Date (11:59pm ET): Salary Posting Information: This position falls within salaried grade 17 and the range is $84,000-105,100. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity. Salary Grade: 17 Job Classification: exempt

References Needed

Minimum Number of References Needed 3 Maximum Number of References Needed 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you first hear of this employment opportunity?
  • Indeed.com
  • Higheredjobs.com
  • LinkedIn
  • Glassdoor
  • Chronicle Vitae
  • Academic Keys
  • PA CareerLink/JobGateway
  • Professional Affiliation/Trade Website
  • Diversity Association/Publication Website
  • Advertisement in Academic or Professional Publication
  • Referred by a current employee
  • Referred by a friend, family member, or former employee
  • Heard about it at a conference or career fair
  • Browsing the Villanova website
  • Cabrini University employee
  • Other
• * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question)

Documents needed to complete your application:

Required Documents

• Cover Letter / Letter of Interest
• Resume / Curriculum Vitae

Optional Documents

• Letters of Reference (uploaded by applicant)