Emergency Department Registrar (Nights)

SUNY Downstate; New York (NY); On-site; USD 52,000 - 56,000; Full time

Job summary

SUNY Downstate Health Sciences University seeks a full-time TH Staff Assistant 2 / Emergency Department Registrar to manage patient registrations for the ED and ambulatory services. The role includes gathering demographics and insurance information, validating coverage, and guiding patients through hospital forms and privacy notices.

Responsibilities include coordinating transportation for discharged ED patients, maintaining accurate records, and scheduling follow-up outpatient appointments.

Qualifications

• Registration of ED patients including quick and full registrations.
• Accurate collection of patient demographics and insurance data.
• Adherence to HIPAA regulations and hospital policies.

Responsibilities

• Conduct quick and full registrations for ED patients and ambulatory services.
• Search and link patient records to prevent duplicates.
• Explain and obtain signatures on hospital forms and notices.
• Verify insurance coverage and determine eligibility (Medicare, Medicaid, etc.).
• Schedule follow-up outpatient appointments in Acuity or Altera Healthbridge.
• Prepare patient charts with documentation and maintain records.

Tools

eVitals

Job description

The Department of Ambulatory Care Services at SUNY Downstate Health Sciences University is seeking a full-time TH Staff Assistant 2 / Emergency Department Registrar. The successful candidate will be responsible for the following:

General Duties

• Conducts both quick registrations and full registrations of persons who present for ED services and applies wristbands to patient wrists or ankles.
• Conducts registration of persons who present to ambulatory surgery, endoscopy procedures and L&D
• Accurately searches for patient files ensuring that duplicate medical records are not assigned.
• Conducts patient interviews to obtain accurate and complete patient demographic and insurance data as necessary.
• Explains and obtains signatures on appropriate hospital forms, including the general consent to treatment, notice of privacy, and patient agreement forms.
• Facilitates transportation for discharged ED patients
• Reviews registration forms and updates to ensure accurate and complete demographic and financial data. Maintains photo copies of patient’s insurance and identification cards.
• Answers, triage and route incoming phone calls to ED.
• Verifies coverage and checks eligibility for insurance benefits including Medicare, Medicaid, Blue Cross, and other insurances.
• Schedules follow-up Outpatient appointments in Acuity or Altera Health bridge
• Assist Patients and staff members with inquires
• Prepare the patient’s medical chart with appropriate documentation.
• Maintains knowledge of all organizational and departmental policies and procedures.
• Ensures compliance with HIPAA regulations and relevant hospital policies.

Admitting Duties

• Setting up Death Certificates in eVitals system
• Processing OCME/Funeral Home pick ups
• Processing Bed Transfer and Patient discharges