EMEA Business Operations & People Specialist (Remote NL)

Second Front Systems; Washington (District of Columbia); Remote; USD 73,000 - 87,000; Part time

Job summary

Second Front Systems is seeking an organized, detail-oriented Business Operations Specialist to strengthen our regional operations and administrative infrastructure in the Netherlands.

The role sits at the intersection of business operations and people operations, coordinating employment, IT, and administrative workflows with the Head of EMEA and global teams — translating deployment readiness and resource needs into workforce planning.

Qualifications

• 3-5+ years of experience in business operations, People Operations, HR operations, or cross-functional subsidiary administration.
• Based in the Netherlands with experience supporting Dutch employment administration, payroll coordination, and local HR/benefits provider relationships.
• Experience coordinating external payroll processors, HR platforms, accounting firms, legal counsel, and corporate service providers.
• Experience managing employment across multiple countries, legal entities, and contractor models, including employer-of-record arrangements.
• Demonstrated discipline in maintaining organized systems for confidential employment records, legal documents, and company data.
• Fluent written and spoken English for stakeholder coordination and documentation.

Responsibilities

• Coordinate employment, IT, legal, and administrative workflows across EMEA operations, U.S. shared services, and European providers on a regular monthly cadence.
• Administer Dutch employment processes: contracts, right-to-work verification, payroll inputs, leave, pension, and benefits, in line with local statutory requirements.
• Track external provider deliverables, requests, approvals, and deadlines through to completion; maintain SOPs so the work is repeatable and audit-ready.
• Coordinate personnel-security clearance administration between EMEA, U.S. Security, NATO, and customer programs, and flag anything blocking accreditation.
• Compile the entity and cost-center data needed for consolidated EMEA reporting, and support vendor onboarding and purchasing approval workflows.
• Document and maintain processes that turn recurring administrative tasks into repeatable regional operations with clear ownership.
• Translate business unit hiring needs into timelines and skill profiles aligned with mission schedules and customer accreditation gates.
• Help resolve misalignment between finance, program management, and HR systems, and keep budget execution in sync with onboarding and deployment timelines.
• Partner with operations leadership and People Ops on headcount allocation, role structure, and retention decisions during contract transitions.

Skills

Business Operations

People Operations

HR Operations

Cross-Functional Admin

Multinational Employment

Records Management

English Fluency

Job description

Second Front Systems is seeking an organized, detail-oriented Business Operations Specialist to strengthen our regional operations and administrative infrastructure in the Netherlands.

The role sits at the intersection of business operations and people operations, coordinating employment, IT, and administrative workflows with the Head of EMEA and global teams — translating deployment readiness and resource needs into workforce planning.