Remote Admin & Operations Specialist - Dutch/English

Embedded Shishya; United States; Remote; USD 40,000 - 60,000; Full time

Benefits offered by this job

Fixed schedule: Mon-Fri 9am-5pm (UTC)

Fully remote cooperation

International environment

USD compensation

Referral bonuses

Health policy support

Leadership development

Self-development culture

Trust-based culture with no time-track

Job summary

SupportYourApp seeks an Administration & Operations Specialist to join our global team in delivering high-quality administrative and invoicing support. You will handle invoices, AR follow-ups, order verification, and contract data entry while coordinating with multiple departments to ensure data accuracy and timely responses.

This role offers fully remote work with a Monday–Friday schedule, USD-based compensation, and a supportive leadership culture focused on development and collaboration

Qualifications

• Excellent Dutch and English communication skills (C1 for both spoken and written).
• Professional, friendly, service-oriented communication across phone, email, and internal collaboration.
• Strong administrative and organizational skills with the ability to manage files accurately, independently, and in a highly structured manner.
• Attention to detail, analytical mindset with the ability to interpret data, identify patterns, and propose practical process improvements.
• Strong knowledge of Microsoft Office and confidence in learning and adapting to new systems and tools.
• Customer service mindset with the ability to follow up promptly, resolve issues efficiently, and maintain positive client relationships.
• Eagerness to learn, adaptability, and a proactive attitude toward supporting business operations and customer satisfaction.

Responsibilities

• Prepare, process, and maintain accurate sales invoices while supporting accounting-related administrative tasks.
• Follow up on accounts receivable and communicate with customers regarding invoices, payments, and contract-related matters.
• Verify customer orders and ensure all details are correctly processed and documented in internal systems.
• Update customers on the status of their files, orders, and ongoing administrative processes.
• Enter, update, and monitor sales contracts within the database while maintaining high data quality standards.
• Manage general administrative responsibilities including reception support, phone handling, and office management tasks.
• Support day-to-day operational activities and contribute to the successful execution of internal operational projects.
• Ensure smooth communication between internal departments and customers to improve service efficiency and customer satisfaction.
• Maintain organized documentation and administrative records while ensuring deadlines and follow-ups are completed on time.

Skills

Dutch (C1)

English (C1)

Administrative skills

Organizational skills

Data analysis

Microsoft Office

Customer service

Learning agility

Remote work readiness

Tools

Microsoft Office

Salesforce

Job description

SupportYourApp seeks an Administration & Operations Specialist to join our global team in delivering high-quality administrative and invoicing support. You will handle invoices, AR follow-ups, order verification, and contract data entry while coordinating with multiple departments to ensure data accuracy and timely responses.

This role offers fully remote work with a Monday–Friday schedule, USD-based compensation, and a supportive leadership culture focused on development and collaboration