Elite Private Family Assistant & Household Ops Lead

The Grapevine Agency; Los Angeles (CA); Presencial; USD 120.000 - 180.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Full benefits

Descripción de la vacante

The Grapevine Agency is seeking an Executive & Family Assistant to support a private family in Los Angeles. The role combines high-level executive assistance with hands-on family support across schedules, personal affairs, household operations, and multiple residences.

Ideal candidates are polished, organized, and proactive, comfortable onsite at LA properties, and able to coordinate with a trusted East Coast team. This position requires discretion, ownership, and strong communication skills.

Formación

• 5-7+ years of experience in high-level support roles.
• Experience supporting a high-net-worth or ultra-high-net-worth family preferred.
• Exceptional calendar management and organizational skills.
• Polished, discreet, professional demeanor.
• Proactive, ownership mindset with follow-through.
• Hands-on approach at family properties and projects.
• Experience coordinating household staff, vendors, and property upkeep.
• Excellent written and verbal communication; tech-savvy with Apple products.

Responsabilidades

• Manage complex calendars for principals and family across personal and professional commitments.
• Maintain dates, times, appointments, and logistics with high accuracy; foresee conflicts.
• Coordinate personal and professional schedules with external assistants as needed.
• Arrange children's activities, travel, reservations, and family commitments.
• Assist with personal errands, research, gifts, and important family records.
• Maintain passports, licenses, Global Entry, and related docs.
• Serve as primary contact for household staff, vendors, and service providers.
• Conduct weekly walkthroughs of LA properties and identify maintenance needs.
• Meet vendors, oversee work, ensure timely completion of projects.
• Keep homes operational, stocked, and prepared during travel.
• Coordinate household staff payroll, onboarding, and scheduling.
• Oversee property maintenance, systems, repairs, and renovations.
• Communicate with East Coast property manager to ensure continuity.
• Coordinate family travel, including private aviation and flights; accommodations and transport.
• Occasionally travel to secondary residences for family or property needs.
• Assist with personal bills, reimbursements, and records.
• Troubleshoot basic tech, especially Apple products and smart-home systems.
• Support charitable activities and events; manage art records.

Conocimientos

Calendar management

Executive support

Travel logistics

Vendor management

Household operations

Property oversight

Herramientas

Apple devices

Digital calendars

Smart-home tech

Descripción del empleo

The Grapevine Agency is seeking an Executive & Family Assistant to support a private family in Los Angeles. The role combines high-level executive assistance with hands-on family support across schedules, personal affairs, household operations, and multiple residences.

Ideal candidates are polished, organized, and proactive, comfortable onsite at LA properties, and able to coordinate with a trusted East Coast team. This position requires discretion, ownership, and strong communication skills.