Elite Legal Administrative Assistant — Scheduling & Billing

Davis Polk & Wardwell LLP; Torrance (CA); In loco; USD 85.000 - 135.000; Tempo pieno

Descrizione del lavoro

Davis Polk & Wardwell LLP is seeking an Administrative Assistant to provide secretarial, technical and organizational support to lawyers and managers in Redwood City, CA. The role requires strong MS Word/Excel/PowerPoint, calendar management, and client meeting coordination.

Responsibilities include drafting documents, handling calls, reviewing mail, and processing time and billing details with confidentiality and professionalism.

Competenze

• Must have an associate degree or higher and 1–5 years as an administrative assistant or paralegal.
• Proven ability to manage multiple tasks with deadlines and professionalism.
• Excellent written and verbal communication and proofreading skills.

Mansioni

• Prepare, revise, and print correspondence and legal documents.
• Answer calls professionally and take accurate messages.
• Review mail and maintain calendars for principals.
• Schedule meetings and travel for principals and organize client meetings.
• Input attorney time and manage reimbursable expenses.
• Prepare client bills and monitor payments, ensuring accuracy.

Conoscenze

MS Office proficiency

Strong interpersonal skills

Team collaboration

Effective communication

Proofreading and editing

Typing speed and accuracy

Confidentiality

Formazione

Associate degree or higher

Strumenti

MS Word

Excel

PowerPoint

Outlook

Descrizione del lavoro

Davis Polk & Wardwell LLP is seeking an Administrative Assistant to provide secretarial, technical and organizational support to lawyers and managers in Redwood City, CA. The role requires strong MS Word/Excel/PowerPoint, calendar management, and client meeting coordination.

Responsibilities include drafting documents, handling calls, reviewing mail, and processing time and billing details with confidentiality and professionalism.