Elite Investment Banking Executive Assistant

16 MS & Co., LLC; San Francisco (CA); On-site; USD 65,000 - 125,000; Full time

Job summary

Morgan Stanley is seeking an Executive Assistant to support senior professionals in a fast-paced, client-facing environment. You will manage calendars, draft correspondence, and coordinate meetings across time zones with discretion and initiative.

The role emphasizes organization, proactive problem-solving, and professionalism, with responsibilities spanning travel, expense reports, meetings, and onboarding support for temporary staff.

Qualifications

• 3+ years of executive assistant or similar experience in a fast-paced professional environment.
• Strong organizational, multitasking, and time management skills.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• Excellent verbal and written communication skills.
• Experience supporting multiple senior stakeholders with complex scheduling needs.
• High attention to detail and accuracy.
• Professional demeanor with discretion in handling confidential information.
• Flexible and adaptable to shifting priorities.

Responsibilities

• Manage complex calendars for senior professionals across time zones.
• Coordinate internal and external meetings, calls, and video conferences.
• Handle confidential communications with discretion.
• Draft, edit, and prepare correspondence, presentations, and reports.
• Arrange meeting logistics and organize client events.
• Coordinate domestic and international travel and expense reports.
• Provide support for onboarding, training of temporary staff, and special projects.

Skills

Executive support

Calendar management

Organizational skills

Communication skills

Discretion

Adaptability

Education

Bachelor's degree preferred

High School Diploma or GED required

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Video conferencing

Travel & expense systems

AI workplace tools

Job description

Morgan Stanley is seeking an Executive Assistant to support senior professionals in a fast-paced, client-facing environment. You will manage calendars, draft correspondence, and coordinate meetings across time zones with discretion and initiative.

The role emphasizes organization, proactive problem-solving, and professionalism, with responsibilities spanning travel, expense reports, meetings, and onboarding support for temporary staff.